Finance Optimization Project Coordinator

Role:

We are seeking a highly organized and detail-oriented Finance Optimization Project Coordinator to join our team. The Finance Optimization Project Coordinator will play a key role in facilitating the execution of financial transformation projects by coordinating resources, managing timelines, and ensuring adherence to project goals and objectives. Reporting to Finance Optimization Manager, the project coordinator will track, oversee project timelines, key deliverables from all work streams related to the assigned project or projects. The successful candidate will possess strong analytical skills, excellent communication abilities, and a proven track record of project management in finance or related fields. As a primary responsibility support the global roll out of e-Invoicing and AP automation solutions for Flowserve affiliates in multiple regions.

Responsibilities:

Process / Role

• Collaborate with project team to define project scope, goals, and deliverables.

• Develop comprehensive project plans, including timelines, milestones, and resource allocation.

• Coordinate project activities and tasks across various departments, locations, teams.

• Monitor project progress and track key performance indicators (KPIs) to ensure timely completion and adherence to budget.

• Identify and mitigate project risks and issues proactively.

• Communicate project updates, status reports, and findings to stakeholders and senior management.

• Conduct post-project reviews to evaluate outcomes, identify lessons learned, and recommend process improvements.

• Manage development of project documentation, meeting and workshop minutes, support organizing training and testing events, and support change management activities with those impacted by any change

• Work together on Continuous Improvement Projects/Processes (CIP) initiatives and identify impact on stakeholders. Channel impacts to partner functions.

• Knowledge management; ensure updating knowledge base for related function(s) impacted by project

• Support the leader to build a culture of operational excellence and continuous improvement

• Plan and manage own workload to meet all deadlines, communicate and escalate as needed

Operations support

• Have a high level understanding on the applicable finance, operational, IT processes within the assigned project scope

• Understand Project roadmap and ensure delivery with IT Team on time and on budget.

• Perform other ad-hoc tasks defined by the direct leader

• Understand and provide guidance to project team members on all issues that arise during project life cycle (planning, testing, delivery)

• Communicate, handle, and escalate issues as necessary to assure resolution and in effort to engage management in knowledge of significant issues impacting processes.

Quality and legal compliance and controls

• Ensure compliance for assigned activities (e.g., project documentation) with FLS policies, Sarbanes-Oxley (SOX) and local statutory, regulatory laws and regulations and that business is conducted within FLS ethical code of business conduct.

• Demonstrate thorough understanding of financial and implementation controls for assigned projects

• Provide advice as needed and ensure governance and internal control standards are embedded in the end-to-end project and solution delivery.

Stakeholder/Project management and communication

• Work together with the multiple Project teams to collaborate for common areas and align on directions.

• Maintain a functional and healthy relationship with site/process stakeholders impacting assigned projects.

• Actively manage and communicate project goals, issues, deadlines, and other key information to stakeholders and project team members

• Time/Cost Budget tracking and reporting

Qualifications and skills:

• 7+ years of relevant experience

• Bachelor's Degree in accounting/economic/business/IT studies is desired, Master`s degree or professional certification (e.g. PMP) a plus

• Excellent verbal and written communication skills in English

• Additional European language is an advantage (German, Spanish, Italian, French..etc)

• Confident user of MS Office (Excel, Word, PowerPoint, VISIO)

• Strong presentation skills

• Solid knowledge and experience using ERP systems: Oracle or SAP required, other ERP system is an advantage

• Proficiency in project management tools and software (e.g., Microsoft Project, Smartsheet etc).

• Establish and maintain effective work relationships with stakeholders at any level

• Excellent organizational skills with the ability to manage multiple priorities and deadlines.

• Attention to detail and a commitment to delivering high-quality results.

• Proactively recognize and resolve issues

• Ability to cope with and drive changes in fast-paced environment

• Continuous improvement mindset and experience (LEAN Six Sigma is an advantage)

• Problem solving

• Availability and willingness to travel up to 20% (Domestic & International)

Preferred Experience / Skills:

• Greenbelt, Blackbelt or Lean training experience

What we can offer:

• Friendly multicultural environment and team events

• Life, accident and health insurance

• Cafeteria Package

• Career development and training opportunity

• There is an opportunity for home office (3 days a week)