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LetsData is a narrative intelligence company that gives organizations an earlier detection point for emerging threats.
The Role
The Finance Operations Specialist will manage invoicing, accounts payable and receivable, compliance coordination, and financial reporting, ensuring smooth financial operations.
Summary Generated by Built In
About the Role:
We are a fast-growing IT startup and Diia.City resident looking for a detail-oriented Finance & Operations Specialist to join our team. This is a hands-on role at the heart of our financial operations — from invoicing and payments to compliance coordination and investor reporting. You will work closely with leadership, our external accountant, and cross-functional teams to keep our financial engine running smoothly.
Format: Full-time.
Starting Date: As soon as possible.
Location: Kyiv or Lviv, Ukraine (Remote or Hybrid).
While we prefer candidates based in Kyiv or Lviv for this role, all applications from across Ukraine are welcome. We believe that talent is not limited by geographical boundaries and value the diverse perspectives a remote setup brings.
Key Responsibilities:
Invoicing & Accounts Receivable
- Generate and issue client invoices in a timely and accurate manner
- Track invoice statuses (sent, viewed, overdue, paid) and maintain an up-to-date register
- Follow up with clients on outstanding or overdue payments
- Reconcile received payments against issued invoices
Accounts Payable & Vendor Payments
- Process and track incoming bills and vendor invoices
- Coordinate timely payments to vendors, contractors, and service providers
- Verify payment details and ensure accuracy before processing
- Maintain organized payment records and confirmations
- Manage document workflows and follow-ups with internal and external parties
Employee & Contractor Payments
- Prepare and track salary payments for full-time employees
- Coordinate payments to contractors and freelancers
- Prepare acts of services rendered (акти надання послуг) and manage e-signature workflows via Workable
- Ensure timely collection of countersigned documents
Ukrainian LLC & Diia.City Coordination
- Liaise with the external accountant on tax filings, reporting deadlines, and compliance
- Coordinate submission of statutory documents (financial statements, tax returns)
- Track and ensure compliance with Diia.City requirements and initial/annual reporting
- Obtain certificates and extracts from the tax authority as needed
- Manage corporate documents
Financial Tracking, Planning & Reporting
- Maintain internal financial trackers, spreadsheets, and cash flow models
- Support monthly cash flow planning, burn rate monitoring, and cost center budgeting
- Assist with monthly projected vs. actual P&L analysis (revenue, COGS, OPEX, profit)
- Support unit economics analysis (CAC, LTV, profitability per service/project)
- Prepare monthly updates on revenue, cash flow, and key financial KPIs for leadership
- Assist with end-of-month investor reporting and ad hoc finance requests
- Assist in preparing the business models and projections
What We're Looking For:
- 2–4 years of experience in finance operations, accounting support, or a similar role
- Solid understanding of Ukrainian financial and tax regulations; experience with LLC and Diia.City is a strong plus
- Proficiency with Google Sheets / Excel and financial tracking tools
- Experience with e-signature platforms (Vchasno, Diia, DocuSign) and invoicing tools
- Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
- Excellent communication skills in Ukrainian and English
- Proactive, organized, and comfortable working independently
Nice to Have:
- Experience supporting investor reporting or working with financial models
- Familiarity with unit economics, P&L analysis, or cash flow planning
- Background in an IT startup or tech company
Compensation and Benefits:
- Competitive compensation.
- Unlimited vacation and additional days off on your special occasions.
- Unlimited sick leaves to take care of your health.
- Parental leave for those who stay with us for 1+ year.
- Membership at a coworking space.
- Opportunity to participate in the top events of the industry.
LetsData is an equal-opportunity employer. We are committed to fostering a diverse and inclusive workplace where all employees feel respected and valued. We do not discriminate based on race, ethnicity, religion, belief, color, gender identity, sexual orientation, nationality, citizenship, age, marital status, veteran status, disability, legal history, or any other characteristic protected by law. If you need any accommodations during the application or interview process, please contact us at [email protected].
Skills Required
- 2-4 years of experience in finance operations or accounting support
- Solid understanding of Ukrainian financial and tax regulations
- Proficiency with Google Sheets / Excel
- Experience with e-signature platforms and invoicing tools
- Excellent communication skills in Ukrainian and English
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The Company
What We Do
LetsData is a narrative intelligence company built for organizations that need to detect threats earlier than their current tools allow. Most security, risk, and fraud teams rely on detection systems that identify threats after infrastructure is live — suspicious domains, spoofed assets, flagged IPs, anomalous patterns. By that point, the operation is in motion and the narrative behind it has already spread beyond the infrastructure that can be taken down. LetsData's platform, Vantage, detects the behavioral stage that precedes infrastructure deployment: the narrative activity that signals a threat is emerging. Impersonation campaigns, synthetic amplification, manufactured consensus — whether they originate as orchestrated operations or organic posts that get weaponized after the fact — these produce detectable behavioral patterns before traditional indicators of compromise appear. For enterprises managing global brand risk, regulatory exposure, or converged security operations, Vantage provides a detection capability that closes the gap between narrative manipulation and crisis.
