Finance Operations Analyst (AP/AR)

Position Summary 

The Finance Operations Analyst (AP/AR) reports to the Group Finance Manager and plays a key role in the day-to-day finance operations of a growing multi-entity organization. Initially supporting a designated cluster of entities, the role is responsible for Accounts Payable, Accounts Receivable, bank reconciliations, ledger management, and period-end accounting support. 

Working closely with Finance and operational stakeholders, the successful candidate will help ensure accurate financial processing, strong financial controls, and efficient AP/AR operations while supporting the continued development and standardization of finance processes across the organization. 

This is an excellent opportunity for an experienced finance professional with strong AP/AR experience who wants to broaden their exposure across multiple entities and contribute to a growing Group finance function. 

Roles and Responsibilities 

Accounts Payable & Accounts Receivable Management 

• Manage end-to-end Accounts Payable processes across assigned entities, including invoice receipt, coding, approval of workflows, payment runs, and supplier reconciliations. 

• Manage customer invoicing, credit control, cash allocation, and debtor reporting. 

• Partner with operational teams to resolve customer and supplier queries promptly and effectively. 

• Maintain accurate and well-reconciled suppliers and customer ledgers. 

• Conduct regular supplier statement reconciliations and customer aging reviews. 

Bank Reconciliations & Cash Management 

• Perform daily and monthly bank reconciliations across multiple entities and bank accounts. 

• Investigate and resolve reconciling items in a timely manner. 

• Support payment run preparation and SEPA file generation. 

• Assist with cash flow reporting and treasury-related activities in conjunction with the Group Finance Manager. 

Period-End Accounting Support 

• Support the Lead Accountant with month-end journals, accruals, and prepayments related to AP/AR activities. 

• Assist in preparing supporting schedules and documentation for month-end close processes. 

• Ensure accounting records are maintained accurately and in accordance with internal controls and reporting requirements. 

Process Improvement & Finance Systems 

• Utilize and help optimize the organization's finance technology stack, including Xero, Hubdoc, Yooz, Agicap, and similar platforms. 

• Support automation initiatives aimed at reducing manual processing and improving operational efficiency. 

• Identify opportunities for process improvements and recommend practical solutions. 

Group Standardization & Finance Support 

• Help define and implement consistent AP/AR processes, controls, and documentation across business entities. 

• Support the ongoing development of the centralized AP/AR function. 

• Expand AP/AR support to additional entities as the finance function continues to mature and grow. 

• Collaborate closely with Finance leadership and stakeholders to support strategic finance initiatives. 

Qualifications 

Required Qualifications 

• Bachelor's degree in accounting, Finance, Business Administration, or related field. 

• At least 3 years of experience in Accounting and Finance, with exposure to Accounts Payable, Accounts Receivable, Accounts Assistant, bookkeeping, or transactional finance roles. 

• Strong experience in end-to-end AP/AR processes, supplier and customer ledger management, bank reconciliations, payment runs, and financial transaction processing. 

• Experience working with cloud-based accounting platforms, preferably Xero or a similar accounting system. 

• Good working knowledge of journal entries, accruals, prepayments, account reconciliations, and month-end support activities. 

• Advanced proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, and other reporting and analysis functions. 

• Strong attention to detail and ability to manage high-volume transactions accurately and efficiently. 

• Excellent organizational and time-management skills with the ability to manage competing priorities and recurring deadlines. 

• Effective written and verbal communication skills for collaboration with Finance and cross-functional teams. 

• Strong analytical and problem-solving abilities. 

• Ability to maintain confidentiality and handle sensitive financial information with professionalism. 

• Demonstrated ability to work collaboratively in a growing and evolving team environment. 

Preferred Qualifications 

• Experience working in a multi-entity, group, shared services, or multi-currency environment. 

• Experience with finance automation and document management tools such as Xero, Hubdoc, Dext, Yooz, Agicap, or similar platforms. 

• Exposure to credit control, treasury support, supplier management, or cash flow reporting. 

• Part-qualified ACCA, CPA passer, or equivalent professional accounting certification (including BS Accountancy graduates who are CPALE candidates). These qualifications are desirable, and study support will be provided for the right candidate. 

• Previous experience in education, professional services, or another regulated industry. 

• Interest in process improvement, automation, and finance transformation initiatives. 

Personal Attributes 

• Detail-oriented, organized, and committed to maintaining accuracy in a high-volume finance environment. 

• A collaborative team player who enjoys contributing to the development of new systems and processes. 

Working Arrangement 

• Fully remote work setup. 

• Must be available to work during Ireland Time Zone business hours 

Reporting Line 

• Reports to: Group Finance Manager 

• Works closely with: Lead Accountant, Finance Leadership Team, and finance stakeholders across the organization