FINANCE OFFICER

Financial Record-Keeping & Bookkeeping

• Maintain accurate and up-to-date records of all financial transactions in the accounting system (ERP/accounting software).

• Process and post journal entries, invoices, payments, and receipts in accordance with approved accounting policies.

• Ensure all transactions are properly coded, authorised, and supported by adequate documentation.

• Maintain organised filing systems for all financial records, vouchers, and supporting documents.

Accounts Payable & Receivable

• Process supplier invoices, verify against purchase orders and delivery notes, and prepare payment runs for Finance Manager approval.

• Maintain an accurate creditors ledger and ensure all supplier payments are made within agreed terms.

• Raise sales invoices and follow up on outstanding receivables; maintain a debtors ledger and provide aged debt reports to the Finance Manager.

• Reconcile supplier and customer accounts and resolve discrepancies promptly.

Bank & Cash Management

• Perform daily and monthly bank reconciliations for all Zoomlion Kenya bank accounts.

• Manage petty cash float, process petty cash payments, and conduct regular cash counts.

• Prepare and submit bank payment instructions and ensure all electronic fund transfers are properly authorised.

• Monitor bank balances and flag funding requirements to the Finance Manager.

Payroll Support

• Assist the Finance Manager in processing the monthly payroll, ensuring accuracy of staff salaries, allowances, and deductions.

• Compute and remit statutory deductions including PAYE, NSSF, NHIF/SHIF, and NITA contributions within KRA and statutory deadlines.

• Maintain payroll records and reconcile payroll accounts monthly.

• Respond to staff queries regarding pay slips and statutory deductions.

Tax & Statutory Compliance

• Prepare and submit monthly and annual statutory returns including VAT, PAYE, withholding tax, and corporate tax schedules to KRA via iTax.

• Maintain a tax compliance calendar and ensure all filings and payments are made on time to avoid penalties.

• Liaise with the Finance Manager and external tax advisors on tax planning and compliance matters.

• Maintain up-to-date knowledge of Kenyan tax legislation and regulatory requirements relevant to the organisation.

Financial Reporting

• Prepare monthly management accounts schedules including trial balance, income and expenditure summaries, and balance sheet reconciliations for Finance Manager review.

• Compile and analyse budget-versus-actual reports and highlight variances for management attention.

• Support the preparation of quarterly and annual financial statements.

• Prepare ad hoc financial analyses and reports as requested by the Finance Manager or Country MD.

Procurement & Asset Support

• Maintain the fixed asset register; record asset acquisitions, disposals, and depreciation in line with company policy.

• Support the procurement process by verifying supplier quotations, purchase orders, and goods received notes against approved budgets.

• Coordinate with the Procurement and Operations teams to ensure financial documentation is complete for all purchases.

Audit & Internal Controls

• Support internal and external audit processes by preparing schedules, providing supporting documentation, and responding to auditor queries.

• Ensure adherence to internal financial controls and escalate any control weaknesses or irregularities to the Finance Manager.

• Assist in implementing audit recommendations and improving financial processes and controls.

• Perform any other duties as assigned by the Finance Manager.

Qualifications

• Bachelor's degree in Finance, Accounting, Commerce, or a related field.

• CPA (K) Part II or above required; CPA (K) finalist or full member is strongly preferred.

• Membership of ICPAK (Institute of Certified Public Accountants of Kenya) is an advantage.

Experience

• Minimum of 3–5 years of experience in a finance, accounting, or bookkeeping role.

• Proven experience managing KRA statutory filings (VAT, PAYE, withholding tax) via the iTax platform.

• Hands-on experience with accounting/ERP software (Sage, QuickBooks, SAP, Oracle, or equivalent).

• Experience in a transport, logistics, waste management, or service industry environment is an advantage.

Technical Skills

• Strong bookkeeping and accounts reconciliation skills.

• Proficiency in KRA iTax platform and Kenyan tax legislation (VAT Act, Income Tax Act, Employment Act).

• Advanced MS Excel skills (pivot tables, VLOOKUP, financial modelling).

• Experience with payroll processing and statutory deduction computation.

• Familiarity with IFRS or IPSAS accounting standards.

Core Competencies

• High level of accuracy and attention to detail in financial record-keeping.

• Strong integrity and commitment to financial controls and ethical conduct.

• Organised and able to manage multiple deadlines simultaneously.

• Good communication skills with the ability to liaise professionally with internal teams, suppliers, and regulatory authorities.

• Proactive, self-motivated, and able to work with minimal supervision.

• Team player who supports the wider finance and operations teams effectively.