Finance MIT

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Occupying the top floors of a landmark 39-floor tower, Four Seasons Hotel Tokyo at Otemachi seamlessly blends modern high-style design with classical Japanese elements. From tasteful event venues to dynamic dining and drinking spaces, the Hotel offers a unique experience that is distinctively Four Seasons. The Hotel boasts a prime location above Otemachi Station in Tokyo's prominent financial district, right next to the Imperial Palace. The SPA is a tranquil sky-high sanctuary, complete with water features: vitality pools, mist chairs, and traditional Japanese ofuro baths. Dining options range from est, a Michelin-starred contemporary French restaurant, to PIGNETO, which serves authentic Italian cuisine with an al fresco terrace. VIRTÙ, listed on Asia's 50 Best Bars, is an immersive concept bar that harmoniously blends the drinking cultures of two iconic capitals, Paris and Tokyo. THE LOUNGE is the perfect spot for anything from an impromptu business meeting to a glamorous afternoon tea, all enhanced by stunning views of the Imperial Palace Gardens and the breathtaking Tokyo skyline.  

About the role 

   Gain an in-depth understanding of operations Finance related tasks.
Program will aim to become Assistant manager after 18-24 month program  
 

What you will do

People Functions

• Maintain harmonious and professional relationship with co-workers and supervisors.

• Comply with and enforce Four Seasons’ Work Rules and Standards of Conduct as set forth in EmPact.

• Assist in other areas of the accounting office as needed.

Product Functions

1st Rotation

• Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and PAID stamp.
• Process all Accounts Payable invoices and payment vouchers through Birchstreet system as needed.
• Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer.
• Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.
• Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation.
• Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced.
• Answer telephones and record messages accurately.
• File documents and reports.
• Perform any additional duties as assigned by the Chief Accounting, Assistant Director of Finance or the Director of Finance.
• Print, prepare and mail statements for outstanding C/L accounts at least twice per week.
• Answer guest and credit card inquiries concerning accounts including the documentation and preparation of adjustments if necessary on a timely basis.
• Prepare and maintain complete, accurate and organized records for all outstanding accounts as directed by the Credit Manager.
• Ensure all Travel Agent payments are properly reviewed/verified, audited and all Travel Agents have valid IATA number (or equivalent) and ensure that payments are not made for non-commissionable transactions and the Travel Agent is eligible to receive payment.
• Review group and catering contracts, establish understanding of billing arrangements and follow up on deposits and prepayments.
• Assist the Credit Manager in the performance of his/her other duties as requested including the following:
• Obtaining credit references
• Collection of outstanding accounts
• Attending pre & post conference meetings with meeting planners.
• Perform any additional duties as assigned by the Director of Finance, Assistant Director of Finance or Credit Manager
• Collect/Audit paperwork from all revenue centers in the hotel ensuring accuracy and compliance with Four Seasons’ Internal Controls and local hotel polices.
• Ensure that accurate room revenue is captured, recorded and posted.
• Ensure that accurate F&B outlet revenue, Banquet Food and Beverage Revenue and F&B Miscellaneous Revenue is fully captured, recorded and posted.
• Monitor and record all house account meals and entertainment expenses and report any non-compliance to the Assistant Director of Finance for follow up with the hotel management.
• Balance income against the respective ledger balances in the PMS system (guest ledger, city ledger and deposit ledger) and any discrepancies are corrected as identified and brought to the attention of Assistant Director of Finance.
• Verify credit card settlements and transmissions to receipts in bank and outstanding balances are traced for future receipt and ensure exceptions are investigated and anomalies are brought to the Director of Finance or Assistant Director of Finance’s attention.
• Update credit card reconciliations on a daily basis that agree to transmissions and receipts; where credit card numbers are stored electronically, no hard copy of the numbers should be retained on file.
• Perform monthly balance sheet reconciliations to ensure balances agree to the outstanding credit card balance per the credit card reconciliations.
• Review the General Ledger accounts established to record Room, Food & Beverage, Amusement and General Sales and Value Added Taxes.
• On a monthly basis, a summary of activity in these accounts is to be prepared and approved by the Director of Finance, with workings to include a comparison of taxable revenue on the monthly P&L statement to the liability balance at month end; discrepancies should be investigated and resolved appropriately.
• Perform any additional tasks as directed by the Chief Accountant, Assistant Director of Finance or the Director of Finance

What we offer: 

•    Competitive Salary, wages, and a comprehensive benefits package
•    Excellent Training and Development opportunities
•    Complimentary Accommodation at other Four Seasons Hotels and Resort
•    50％F&B outlet discount for other Four Seasons Hotel in Japan.
•    Complimentary Employee Meals
•    Social insurance

•    Define contribution benefit

•    Yearly health checks up

Schedule & Hours:

•     40 working hours per week. 

•     10 days off every month except Fe

​About the role 

   Gain an in-depth understanding of operations Finance related tasks.
Program will aim to become Assistant manager after 18-24 month program  
 

What you will do

People Functions

• Maintain harmonious and professional relationship with co-workers and supervisors.

• Comply with and enforce Four Seasons’ Work Rules and Standards of Conduct as set forth in EmPact.

• Assist in other areas of the accounting office as needed.

Product Functions

1st Rotation

• Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and PAID stamp.
• Process all Accounts Payable invoices and payment vouchers through Birchstreet system as needed.
• Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer.
• Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.
• Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation.
• Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced.
• Answer telephones and record messages accurately.
• File documents and reports.
• Perform any additional duties as assigned by the Chief Accounting, Assistant Director of Finance or the Director of Finance.
• Print, prepare and mail statements for outstanding C/L accounts at least twice per week.
• Answer guest and credit card inquiries concerning accounts including the documentation and preparation of adjustments if necessary on a timely basis.
• Prepare and maintain complete, accurate and organized records for all outstanding accounts as directed by the Credit Manager.
• Ensure all Travel Agent payments are properly reviewed/verified, audited and all Travel Agents have valid IATA number (or equivalent) and ensure that payments are not made for non-commissionable transactions and the Travel Agent is eligible to receive payment.
• Review group and catering contracts, establish understanding of billing arrangements and follow up on deposits and prepayments.
• Assist the Credit Manager in the performance of his/her other duties as requested including the following:
• Obtaining credit references
• Collection of outstanding accounts
• Attending pre & post conference meetings with meeting planners.
• Perform any additional duties as assigned by the Director of Finance, Assistant Director of Finance or Credit Manager
• Collect/Audit paperwork from all revenue centers in the hotel ensuring accuracy and compliance with Four Seasons’ Internal Controls and local hotel polices.
• Ensure that accurate room revenue is captured, recorded and posted.
• Ensure that accurate F&B outlet revenue, Banquet Food and Beverage Revenue and F&B Miscellaneous Revenue is fully captured, recorded and posted.
• Monitor and record all house account meals and entertainment expenses and report any non-compliance to the Assistant Director of Finance for follow up with the hotel management.
• Balance income against the respective ledger balances in the PMS system (guest ledger, city ledger and deposit ledger) and any discrepancies are corrected as identified and brought to the attention of Assistant Director of Finance.
• Verify credit card settlements and transmissions to receipts in bank and outstanding balances are traced for future receipt and ensure exceptions are investigated and anomalies are brought to the Director of Finance or Assistant Director of Finance’s attention.
• Update credit card reconciliations on a daily basis that agree to transmissions and receipts; where credit card numbers are stored electronically, no hard copy of the numbers should be retained on file.
• Perform monthly balance sheet reconciliations to ensure balances agree to the outstanding credit card balance per the credit card reconciliations.
• Review the General Ledger accounts established to record Room, Food & Beverage, Amusement and General Sales and Value Added Taxes.
• On a monthly basis, a summary of activity in these accounts is to be prepared and approved by the Director of Finance, with workings to include a comparison of taxable revenue on the monthly P&L statement to the liability balance at month end; discrepancies should be investigated and resolved appropriately.
• Perform any additional tasks as directed by the Chief Accountant, Assistant Director of Finance or the Director of Finance

What we offer: 

•    Competitive Salary, wages, and a comprehensive benefits package
•    Excellent Training and Development opportunities
•    Complimentary Accommodation at other Four Seasons Hotels and Resort
•    50％F&B outlet discount for other Four Seasons Hotel in Japan.
•    Complimentary Employee Meals
•    Social insurance

•    Define contribution benefit

•    Yearly health checks up

Schedule & Hours:

•     40 working hours per week. 

•     10 days off every month except February　（9 days） 

* Successful candidates must possess legal work authorization for Japan and  be fluent in English and Japanese business communication.

bruary　（9 days） 

* Successful candidates must possess legal work authorization for Japan and  be fluent in English and Japanese business communication.