Finance Manager

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

JOB OVERVIEW:

The Finance manager will provide managerial and technical support to Deputy Director Finance for Play Matters project in the areas of accounting, internal controls, reporting, Budget function (grant budget, operating budget, cash budget and monitoring budget vs actuals) and Treasury functions (cash management, banking and foreign currency management).

He/she is responsible mainly for managing the project financial management of Play Matters of the South Sudan country program to ensure timely and accurate grant, operating budget preparation, treasury management, audits, financial donor reporting specified by the IRC and donors and overall grant management. The position is responsible for project financial management of Play Matters, budget realignments, development of spending plan/forecast, Report submissions, project financial transactions, financial reporting and ensuring project budget and financial management is in compliance with donors’ rules and regulations, IRC policies and procedures and South Sudan laws and regulations.

OVERALL RESPONSIBILITIES

Budgeting and Reporting:

• In coordination with program and operation team, monitor project budget and monthly spending plan/forecasts
• Prepare project cash projection, and ensure project has enough liquidity for smooth implementations.
• Provide support in updating the budget realignments and work with program team to request donor approval timely.
• Ensure project spending is in line with approved budget. Monitor project spending timely.
• Prepare project budget vs actual report monthly and discuss with Project program and operation team and IRC management on monthly basis. Follow-up with action points and their implementation.
• Provide variance analysis and justifications monthly in coordination with project program and operation team.
• Monitor projects financial transactions and spending  and ensure all are in compliance with donor and IRC financial management policies and procedures 
• Ensure each transactions are supported by complete and approved documentation and are reviewed and archived.
• Prepare quarterly financial report and submit for internal review before submitting to donor. Ensure timely submission to donor without delay.
• Put in place sound project budget, financial management and reporting systems for Play matters projects
• Enforce donor policies and procedures across Play Matters projects.
• Work closely with operation and program team to assess project spending is in line with program implementations and work plan.
• Report suspected fraud, misuse of funds, wrong doings related to the project to management as per the policy.
• Address donor requests related to budget, budget management, reporting, realignment and audit.
• Supervise the preparation and revision of project budget and proposals.
• Working with program staff in preparing and/or revising grant budgets to support realignments, proposals ensure adequate coverage of country operating costs and headquarters costs.
• Provide financial analysis based on needs that helps support in informed decision making of project.
• Maintain updated project D2 codes and update project budget into integra and Power BI.
• Ensure specific information about project indicators and donor requirements is collected from the field / program managers on a regular basis to feed into reports.
• Prepare formats for donor and internal reports and ensure correct formatting
• Participate in project implementation meetings.
• Write and/or edit reports that conform to donor and IRC standards on schedule.

Partnerships management.

• Conduct financial verification of assigned partners.
• Maintain updated budget of assigned partners in ERP.
• Review partners payments and ensure timely disbursements.
• Review partners financial reports and maintain partners updated balances (receivables/ payables / expenditures) into ERP system.
• Work with partners, develop their capacity on budgeting, financial management, internal controls, reporting and audit plan and executions.
• Participate in finance and compliance orientation session to partners.

Audits, Accounting and record keeping

• Ensure audit planning and execution will be done on time.
• Work on response of audit observation and findings
• Participate on grant/contract documents verifications
• Keep all updated finance and budget related records and upload on the server/box for access to the team.
• Process project related payments from integra.

Compliance:

• Ensure adherence to IRC and donor budgeting/grant policies and procedures.
• Promptly inform the Deputy Director Finance of any areas of concern of potential or suspected violations of policies and procedures.
• Ensure there are no negative audit observations/findings related to budgeting and grant management.  If required, corrective actions plans are developed & implemented to address audit findings.
• Ensure that budgeting practices are compliant with global IRC and donor Procurement policies, South Sudanese Government regulations and legislation.
• Adherence to government policies and procedures. Ensure all government commitments have be done on time including payment of taxes and tax clearance.
• Involve in month end closing, updating project related payments, transaction into integra. Provide assistance in closing the books on time as per the IRC policies and procedures.

Training & Outreach:

• Assist in providing training and support for the country office program and operational staff on proposal budgets, revisions and pipeline and spending plan reports.

• Identify training needs in the area of Budgeting and Grant management in each site and sector.
• Lead refresher training programs for Field and Program Coordinators, Program Managers to ensure staff are aware of their roles and responsibilities in the area of budgeting and grant management and are updated with new procedures, IRC global initiatives.
• Monitor staff competencies post-training and provide regular feedback and guidance to ensure all gaps in knowledge are addressed and rectified with supervisors as appropriate.
• Ensure the Budgeting and Planning team maintains cooperative relations with other departments and interacts with them in a positive manner.

• In consultation with the Deputy Director Finance, seek out training opportunities to further professional knowledge and experience of IRC Budgeting staff.

Other duties/responsibilities:

• Ensure the completeness of the grants financial documentation of the centralized grant filing system.
• Assist the Deputy Director Finance with internal and external audits when required.
• Assist the team in month end and year end closing.

• Perform other duties, as appropriate or requested by Deputy Director Finance.

Key Working Relationships:

Position Reports to: Deputy Director Finance

Position directly supervises:   Non

Indirect Reporting:

Internal: IRC HQ Finance department

External: IRC donors

Requirements:

• Bachelor’s degree in accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).
• Minimum of three (3) years of accounting experience and one (1) year direct supervisory experience.
• Experienced with various PC and financial related software (spreadsheets, accounting packages).
• Must be able to function comfortably in a complex work environment.
• Able to communicate effectively (written and verbal) in English with all staff.
• Comfortable making decisions.
• Strong supervisory, time management and interpersonal skills.
• Possess leadership qualities and willing to exercise initiative.
• Willingness to participate and contribute as a team member, under challenging working and living conditions.
• Able to work well in a team and to undertake assigned tasks independently
• IRC experience in budgeting, reporting and closing is highly desirable.

Work Environment:

Security: Security level orange: The situation in Juba is calm at the moment but remains tense and unpredictable; concerns include criminality, presence of armed troops, and looting. There is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states.

The IRC Core Values and Commitments:

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way Standards for Professional Conduct.  These are Integrity, Service, Accountability and Equality.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Safeguarding and PSEA policy: The IRC has a zero-tolerance policy for safeguarding/PSEA violations by staff, incentive workers, visitors, sub-grantees, suppliers/sub-contractors, and implementing partners. Safeguarding/PSEA at the IRC is an integral to organizational values and ethics, and staff and associates are expected to take all reasonable steps to prevent the sexual exploitation, abuse, and harassment of any person linked to the program by both its employees and any downstream partner. The successful candidate will be subject to a thorough background check and satisfactory references.

Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC. Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.  IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients

Narrowing the Gender Gap: The International Rescue Committee is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including a flexible hour (when possible), maternity leave, transportation support, and gender-sensitive security protocols.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants because of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable laws.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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