Specialist, Procurement & Finance (Bangsar South, Kuala Lumpur)

Responsibilities

• Lead end-to-end procurement activities for Facility Management (FM) services, including sourcing, tendering, quotation evaluation, negotiation and appointment of vendors.
• Develop and execute procurement strategies for FM requirements, ensuring competitive pricing, quality service delivery and alignment with business needs.
• Manage the full vendor lifecycle, including vendor sourcing, onboarding, performance evaluation, contract renewal and replacement of underperforming vendors.
• Establish and maintain strong relationships with FM vendors, contractors and service providers to ensure effective service delivery and timely resolution of operational issues.
• Manage FM contracts and purchase orders, ensuring compliance with agreed commercial terms, service levels, pricing, deliverables and contractual obligations.
• Conduct commercial evaluation and negotiation with vendors to achieve cost savings, improved contractual terms and overall value for money.
• Monitor vendor performance against agreed KPIs and Service Level Agreements (SLAs), including quality, responsiveness, compliance, cost and service delivery.
• Develop and manage annual FM operational budgets, ensuring expenditure remains within approved allocations and aligned with business objectives.
• Monitor and oversee Station Reopening (SRO) budget utilisation, including security services, temporary tank closures and other operational requirements.
• Monitor FM procurement expenditure, commitments and budget utilisation, identifying variances and providing timely financial updates to management.

Requirements

• Bachelor’s Degree in Finance, Accounting, Business Administration, or a related discipline.
• Minimum 5-6 years of experience in financial management, budgeting, reporting, or facility/property management operations.
• Strong knowledge of financial reporting, budget management, variance analysis, and compliance practices.
• Familiarity with SAP, Oracle, or other financial/accounting systems is an added advantage.
• Good understanding of operational KPIs, audit processes, and financial governance requirements.
• Strong analytical, organisational, and problem-solving skills with attention to detail.