Finance Executive

About the Job
Pivot is looking for a detail-oriented and proactive Finance Executive to support the day-to-day finance operations of the company. This role is responsible for managing the end-to-end invoicing cycle, monitoring accounts receivable, maintaining accurate bookkeeping records, processing vendor and merchant payments, and supporting the Finance Business Partner with administrative matters. The ideal candidate is organized, communicates clearly with internal and external stakeholders, and is comfortable working with financial data and accounting systems.

Key Responsibilities:

1.  Invoicing Management

• Prepare and issue monthly invoices to merchants in a timely and accurate manner.

• Send invoices to merchants via email, ensuring all required documentation and supporting details are attached.

• Maintain an organized record of all invoices issued, including status tracking.

2.  Accounts Receivable (AR) Monitoring

• Track and monitor the status of accounts receivable, identifying which merchants have paid and which remain outstanding.

• Follow up with merchants on overdue payments and escalate unresolved cases as needed.

• Maintain an up-to-date AR aging report for management review.

3.  Bookkeeping & Journal Entries

• Record journal entries related to invoicing, including Sales and Accounts Receivable transactions.

• Record journal entries upon receipt of payment, ensuring accurate and timely reconciliation between invoices and payments received.

• Maintain accounting records in accordance with company policy and applicable accounting standards.

4.  Payments to Vendors and Merchants

• Process payments to vendors in accordance with agreed invoice due dates.

• Process cashback payments to merchants accurately and on schedule.

• Ensure all payment processes are properly documented and approved prior to disbursement.

5.  Cross-Functional Collaboration with FinOps

• Collaborate closely with the Finance Operations (FinOps) team to ensure monthly invoicing revenue figures are sent to and confirmed by merchants prior to invoice issuance.

• Coordinate to resolve any discrepancies in revenue figures before invoices are finalized and sent.

6.  Withholding Tax (WHT) Reimbursement

• Receive and process Bukti Potong (proof of withholding tax) submitted by merchants.

• Verify WHT reimbursement claims against issued invoices and process reimbursements accordingly.

• Maintain proper documentation and records of all WHT reimbursement transactions for audit and reporting purposes.

7.  Administrative Support to Finance Business Partner

• Provide general administrative support to the Finance Business Partner, including the preparation and submission of bank forms and related documentation.

• Assist with other ad-hoc administrative and finance-related tasks as required.

Requirements & Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.

• Prior experience in a finance, accounting, or bookkeeping role is preferred (1–3 years).

• Familiarity with basic accounting principles, journal entries, and accounts receivable processes.

• Working knowledge of accounting software/ERP systems is an advantage.

• Proficient in Microsoft Excel and other Microsoft Office applications.

• Strong attention to detail and accuracy in handling financial data.

• Good communication skills, both written and verbal, for liaising with merchants and internal teams.

• Ability to work independently, manage multiple tasks, and meet deadlines.

• High level of integrity and discretion when handling confidential financial information.