The Role
Manages accounts payable and receivable operations, including invoice processing, vendor payments, collections, invoicing, payment booking, bank and debtor reconciliation, GST and TDS compliance support, RGHS billing settlements, documentation, and audit readiness. Uses Tally, Excel, and LIMS to maintain accurate financial records, track collections, reconcile transactions, and support cash-flow operations.
Summary Generated by Built In
Finance Executive – Payables & Receivables
Department: Finance Excellence
Reporting To: Manager / Head – Finance
Role Definition
The Finance Executive – Payables & Receivables will be responsible for managing day-to-day finance operations across vendor payables, center collections, invoicing, payment booking, bank/debtor reconciliation, statutory compliance support, and financial documentation. The role will ensure timely transaction processing, accurate records, effective reconciliation, audit readiness, and smooth cash-flow operations.
Key Deliverables- Purchase Invoice & Vendor Payables Management
- Center Collection & Receivables Management
- Invoicing & Payment Booking
- Bank & Debtor Reconciliation
- GST & TDS Compliance Support
- Utility, Petty Cash & Credit Card Payments
- RGHS Billing & Settlement Coordination
- Document Management & Audit Readiness
1. Payables & Invoice Processing
- Receive, verify and validate purchase orders, GRNs and vendor invoices.
- Record purchase invoices in Tally within defined timelines.
- Ensure correct cost-center, GST and TDS mapping.
- Coordinate with SCM/Operations for invoice discrepancies.
- Process utility bills, petty cash and credit-card expenses within due dates.
2. Receivables & Collection Management
- Track daily branch collections through LIMS, cash, UPI and card.
- Verify deposits against LIMS collection reports and bank records.
- Follow up on delayed or unreported collections.
- Prepare daily/weekly collection and receivable reports.
- Maintain accurate debtor ledgers and payment records.
3. Invoicing & Payment Booking
- Prepare invoices for Corporate, FOFO, POC, HLM and SIS partners.
- Verify rates, discounts, service charges and GST before invoicing.
- Record receipts against respective invoices in Tally.
- Maintain invoice and payment registers.
4. Reconciliation
- Perform regular bank reconciliation for assigned accounts.
- Reconcile debtor ledgers with invoices, receipts, TDS deductions and credit notes.
- Identify and resolve unreconciled, duplicate or incorrectly posted transactions.
- Maintain reconciliation sheets and ensure timely closure.
5. GST & TDS Compliance
- Apply appropriate GST and TDS treatment while booking transactions.
- Maintain TDS-related documentation and client acknowledgements.
- Support statutory returns, compliance checks and audit requirements.
- Maintain complete voucher-wise documentation.
6. RGHS Billing & Settlement
- Prepare RGHS invoice packages and supporting documents.
- Submit bills through the designated portal/process.
- Track approvals and payment status.
- Follow up on pending settlements and maintain submission records.
7. Documentation & Audit
- Maintain systematic digital and physical finance records.
- Ensure every transaction is supported by relevant source documents.
- Maintain audit-ready files for invoices, receipts, payments, reconciliations and statutory documents.
- Support internal, external and statutory audits.
- Tally / Tally ERP: Voucher entries, ledger creation, GST/TDS tagging and reconciliation.
- MS Excel: VLOOKUP/XLOOKUP, Pivot Tables, reconciliation and reporting.
- Accounts Payable & Receivable: Understanding of invoice-to-payment and procure-to-pay cycles.
- Bank & Debtor Reconciliation
- GST & TDS basics
- Invoice Processing & Payment Booking
- LIMS-based collection/invoice tracking
- Strong documentation and follow-up skills.
Skills Required
- Tally or Tally ERP experience, including voucher entries, ledger creation, GST/TDS tagging, and reconciliation
- MS Excel proficiency, including VLOOKUP/XLOOKUP, Pivot Tables, reconciliation, and reporting
- Understanding of accounts payable and receivable, including invoice-to-payment and procure-to-pay cycles
- Bank and debtor reconciliation experience
- Basic knowledge of GST and TDS
- Invoice processing and payment booking experience
- LIMS-based collection and invoice tracking experience
- Strong documentation and follow-up skills
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The Company
What We Do
Dr Lal PathLabs is an Indian diagnostic service provider established in 1949. It operates in the healthcare sector, delivering diagnostic testing and related pathology services to support disease detection, clinical decision-making, and patient care. The company is described as the country’s largest and most respected diagnostic service provider, indicating a broad, nationwide healthcare diagnostics mission rather than a pharmaceutical or hospital-focused business.
