Finance Coordinator

Company Description

"We're not in the shipping business; we're in the information business" -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

• 15,000 trained professionals
• 250+ locations worldwide
• Fortune 500
• Globally unified systems

Job Description

Purpose - To safeguard assets of the company by effectively managing the daily Accounts Payable and Receivable of the Danish branch/es. Work with the Nordic finance team to ensure all financial Disbursement operations, ensuring only valid liabilities of the company are met.

Key Responsibilities - Manage Accounts Payables & Receivable processes, including setting up Service Provider accounts, receive, review, verify, approve and record payables and manage the disbursement process to ensure Service Providers are paid timely.

• Record payable header in Accounting system upon receipt and distribute to Internal Staff for allocation details.
• Review and submit payable detail in Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision, and Tax is accounted for.
• Perform Service Provider payable audits on a regular basis. Setup and maintain Service Provider account in GCI.
• Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
• Schedule and prepare payments in Accounting system and the Banking system.
• Maintain a filing system in accordance to internal and local document retention policies
• Proactively identify problem accounts and follow up
• Assist Controller with payable Tax reporting requirements.
• Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
• Support Accounting Department with miscellaneous projects and assignments.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride. 

• Reconcile and resolve problem invoices
• Build key relationships with operations and customers to quickly resolve invoice issues
• File invoices, statements and any accounting related documents when necessary
• Support credit manager with exception reports to identify and resolve various accounting issues
• Support Accounting Department with miscellaneous projects and assignments
• Ensure communication with local branches
• Post deposits timely to our accounting system
• Generate summary invoices for customers using a script.
• Posting accounting journals as needed.
• Arranging customer refunds in payables system
• There is a high usage of Excel – so good Excel knowledge is required.

Qualifications

Knowledge:

• Expeditors’ Company Policies and Procedures
• Basic Accounting Knowledge

Skills:

• Strong MS Office Skills (intermediate level Excel skills)
• Excellent oral and written communication skills and a proven history of providing exceptional customer service
• Excellent organizational and time management skills
• Good data entry and computer skills

Behaviours:

• Professional appearance and attitude
• Reliable and accurate
• Adhere to the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary.