Deadline for Applications
Hardship Level
Family Type
Residential location (if applicable)
Grade
Staff Member / Affiliate Type
Reason
Regular > Regular AssignmentTarget Start Date
Standard Job Description
Finance Associate
Organizational Setting and Work Relationships
The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
- Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
- Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
- Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
- Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
- Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
- Prepare detailed cost estimates and participate in budget analysis and projections as required.
- Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
- Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
Accounting Business Administration, Finance
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
High level of IT affinity (MS Office applications, People Soft).
Desirable
Knowledge and work experience of Cloud ERP.
Good knowledge of UN/UNHCR Financial rules and procedures.
Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
Functional Skills
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
IT-Computer Literacy
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Must have demonstrated experience in finance functions within UNHCR or a similar international organization, with strong knowledge of IPSAS, UN/UNHCR financial rules and procedures, and financial reporting.
A minimum of two years' hands-on experience with Cloud ERP FI-Finance, including Accounts Payable, Accounts Receivable, Cash Management, bank reconciliations, financial monitoring, and the use of reporting and analytics tools such as OTBI dashboards is required
Experience in managing outstanding receivables and payables, financial reconciliations, and follow-up of open items is highly desirable.
The candidate should demonstrate advanced proficiency in Microsoft Excel, including data reconciliation, pivot tables, and financial analysis, as well as good working knowledge of Microsoft Word.
Languages: Fluent French and at least working knowledge in English are required.
Required languages (expected Overall ability is at least B2 level):
,
French,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations:To view occupational safety and health considerations for this duty station, please visit this link:https://wwwnc.cdc.gov/travel
Nature of Position:Under the direct supervision of the Finance Officer who defines general work objectives and provides necessary advice and guidance, the incumbent will assist with the processing of financial transactions and will keep frequent contact with staff at various office and the bank officials to exchange information. S/he will also refer to UNHCR Manuals and relevant policy papers on financial issues. The candidate is expected to respect and promote individual and cultural differences. S/he is encouraged to promote diversity and inclusion wherever possible and to maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct. S/he should demonstrate ability to work in a composed, competent, and committed manner and exercise careful judgment in meeting day-to-day challenges; develop and promote effective collaboration within and across units to achieve shared goals and optimize results. The incumbent should Produce and deliver quality results in a service-oriented and timely manner.
Living and Working Conditions:N/A
Additional Qualifications
Skills
EC-Accounting/reporting software, FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), MG-Client Relationship ManagementEducation
Certifications
Accounting - Other, Finance - Other, IPSAS_Introduction to IPSAS - OtherWork Experience
Competencies
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awarenessUNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
CompendiumAdditional Information
Only shortlisted candidates will be contacted.Shortlisted candidates may be invited to undertake written and or oral test.
Functional clearance
Skills Required
- High school diploma with at least 3 years of relevant experience, or a bachelor's degree or equivalent with at least 2 years of relevant experience.
- At least two years of hands-on experience with Cloud ERP FI-Finance.
- Experience with accounts payable, accounts receivable, cash management, bank reconciliations, financial monitoring, and reporting or analytics tools such as OTBI dashboards.
- Demonstrated finance experience within UNHCR or a similar international organization.
- Strong knowledge of IPSAS, UN/UNHCR financial rules and procedures, and financial reporting.
- Advanced Microsoft Excel proficiency, including data reconciliation, pivot tables, and financial analysis.
- Working knowledge of Microsoft Word and high proficiency with MS Office applications.
- Fluency in French and at least working knowledge of English.
- Experience managing outstanding receivables and payables, financial reconciliations, and follow-up of open items.
- Knowledge and work experience with Cloud ERP.
- University degree in Finance, Accounting, or a related field.
- Professional accounting certification.
- Knowledge of UN/UNHCR financial rules and procedures.
- Completion of UNHCR learning programs or relevant functional training.
- Knowledge of IFRS or other internationally accepted accounting standards.
What We Do
UNHCR, the UN Refugee Agency, is a global organization dedicated to saving lives, protecting rights, and building a better future for people forced to flee their homes due to conflict and persecution.
