Finance and Outreach Assistant

DepartmentSocial Work

Position Summary

The Finance and Outreach Assistant in the Department of Social Work at Metropolitan State University of Denver is a member of the Office of Student Services, Operations & Finance (OSWSS-OF) team and works directly with the Chair of the Social Work Department, as well as the Director of the Office of Field Education, and the Director of Student Services, Operations & Finance. The Finance and Outreach Assistant reports directly to the Assistant Director of Outreach, Admissions, and Communications, and works in direct support of the Finance and Hiring Manager.

Responsibilities

Alumni & External Engagement - 30%

• Work together with the Director of OSWSS-OF and the Assistant Director of Outreach, Admissions, and Communications to design alumni engagement opportunities that enhance student recruitment and amplify the impact of social workers.
• Work with the Director of OSWSS-OF to understand, analyze, and communicate student and alumni data. 
• Support the Department Chair and Assessment Committee Coordinator with distribution and data collection of the Exit and Alumni surveys. 
• Build strong working relationships with the MSU Denver Alumni Assocation to foster communication and engagement with MSU Denver Social Work alums.
• Collaborate with the Outreach & Events Coordinator to identify alumni to participate in relevant events and promote events within their networks.
• Work with the Outreach & Events Coordinator to identify and secure sponsorships for Social Work department initiatives.
• Collaborate with the Office of Field Education to foster solid working relationships with community partners including event and communications assistance.
• Maintain a robust understanding of the social work field, workforce, and career opportunities.
• Promote accomplishments of the Social Work department at MSU Denver and identify new opportunities for external partnerships and funding.

Student Services Finance & Operations Support - 25%

• Maintain working relationships with the Office of Financial Aid and serve as a resource regarding financial aid policies and procedures for the Social Work department.
• Facilitate the student travel program and student research award program including setting guidelines for the program, ensuring students are aware of the opportunity, processing requests, processing review and approvals with appropriate leadership, and ensuring proper documentation of expenditures.
• Request and assess MSW program student data to determine need-based scholarship disbursements and facilitate process with financial aid.
• Work with Accounts Payable to facilitate Social Work Emergency fund payments, as requested by the OSWSS review committee.
• Assist students with financial money management, scholarship, and other funding support.
• Maintain detailed reporting of students receiving financial support to assess student outcomes and impact.
• Maintain the accounting, budgeting, and necessary reporting of the funds this position manages. 

Faculty & Staff Financial Support - 25%

• Be well-versed in university accounting, spending, and travel policies and procedures set forth by MSU Denver, the State of Colorado, and external funding sources.
• Ensure faculty, staff, and students traveling on behalf of the Social Work department adhere to policies regarding travel authorizations, documentation, and expenses tracking. 
• Ensure faculty and staff are aware of their professional development and/or scholarly funds, and that funds are spent responsibly and adhere to proper procedures.
• Facilitate faculty and staff spending and travel related to professional development and scholarly funds.
• Provide purchasing support for faculty and staff as needed.
• Maintain the accounting, budget, and necessary reporting of the faculty and staff funds this position manages. 

Finance and Hiring Manager Support - 15%

• Provide assistance to the Finance and Hiring Manager to facilitate administrative tasks.
• Work closely with the Finance and Hiring Manager to maintain responsible accounting and budgeting.
• Maintain a shared understanding of payroll processes and payroll allocations to ensure proper accounting. 

Other Duties as Assigned - 5%

Job Knowledge, Skills, and Competencies

• Skill to communicate effectively with a wide variety of constituents, both verbally and in writing
• Ability to work collaboratively with multiple stakeholders
• Demonstrated strong attention to detail
• Experience and sensitivity to the educational needs of a diverse urban population including first generation college students and historically under-served populations

Required Qualifications

• Bachelor’s degree or equivalent work experience in an administrative support setting (note that two years of experience equals one year of higher education).
• Data management and/or record keeping experience 
• Proficient in using Microsoft Excel, including formulas

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications

Preferred Qualifications

• Experience working in student financial aid or in alumni relations
• Direct experience building communication plans
• Experience in accounting or budgeting
• Experience working in a higher education setting
• Demonstrated experience with data management

We encourage you to apply even if you do not meet every preferred qualification. We are most interested in finding the candidate who will best contribute to our Department and the University. 

Schedule Information

• Full-time, 40 hours per week
• Exempt
• Hours: Monday – Friday 8:00 am - 5:00 pm
• Evenings and Weekend Work: Occasionally as needed
• Schedule: Hybrid schedule requiring in person work with the flexibility of some remote work opportunities (subject to supervisor approval)
• Travel: Rarely

Salary for Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The full salary range for this position is $41,200 - 61,800. The anticipated hiring range that the University reasonably expects to pay for this position is $45,000 - $50,000.

This position is paid monthly and is eligible for MSU Denver benefits.

How to Apply

Electronic submissions are required. Please apply by visiting https://msudenver.wd1.myworkdayjobs.com/MSUDenver and searching for JR103308.

Candidates must submit the following required documents:

• Resume
• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Official transcripts will be required of the candidate selected for hire. 

Deadline

Applications accepted until position filled; priority given to applications received by Monday, December 23, 2024.

Closing Date

Open Until Filled

Posting RepresentativeTanya Rogowsky

Posting Representative Email[email protected]Benefits

The University’s benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as access to a long-term disability (LTD) plan. Visit MSU Denver’s benefits website to learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf. 

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.