Finance and Operations Officer

The Finance and Operations Officer is responsible for ensuring the effective financial management and efficient operational support of Her Future Foundation's (HFF) programmes and organizational activities. The role oversees financial planning, budgeting, reporting, compliance, procurement, and administrative operations to promote accountability, transparency, and sustainability. Working closely with programme teams, management, donors, and external stakeholders, the Finance and Operations Officer ensures that financial and operational systems support the successful implementation of HFF's initiatives in girls' education, gender equality, livelihoods, sexual and reproductive health and rights (SRHR), climate change, and community development.

• Oversee the day-to-day financial operations of Her Future Foundation, ensuring accurate financial management, accountability, and compliance with organizational policies and applicable regulations.
  
• Coordinate monthly, quarterly, and annual financial reporting processes, ensuring timely preparation of management accounts, financial statements, and statutory reports.
  
• Develop, prepare, monitor, and manage organizational and project budgets, ensuring effective allocation and utilization of financial resources across all programmes and operational activities.
  
• Monitor budget performance by tracking expenditures against approved budgets, identifying variances, and providing recommendations to support sound financial decision-making.
  
• Manage grant finances, including budget preparation, financial reporting, expenditure tracking, and compliance with donor requirements and funding agreements.
  
• Ensure compliance with donor regulations, financial policies, statutory obligations, and reporting deadlines while maintaining accurate financial records and supporting documentation.
  
• Develop, implement, and maintain effective internal controls, financial procedures, procurement processes, and risk management measures to safeguard organizational assets and minimize financial risk.
  
• Oversee procurement and vendor management processes, ensuring purchases are transparent, cost-effective, and compliant with HFF procurement policies.
  
• Manage organizational cash flow, treasury functions, banking relationships, payroll administration, and payment processes to ensure uninterrupted programme and operational activities.
  
• Maintain accurate accounting records and ensure timely reconciliation of bank accounts, petty cash, advances, and other financial transactions.
  
• Coordinate internal and external audits by preparing required documentation, responding to audit queries, and implementing audit recommendations where necessary.
  
• Support financial planning and forecasting by providing financial analysis, expenditure projections, and management reports to inform strategic decision-making.
  
• Work closely with programme teams to ensure financial planning aligns with programme implementation plans and donor-funded project requirements.
  
• Provide financial guidance and capacity building to programme staff on budget management, procurement procedures, financial compliance, and donor regulations.
  
• Oversee operational functions, including office administration, facilities management, inventory and asset management, logistics coordination, and administrative support services.
  
• Ensure organizational assets, equipment, and resources are properly recorded, maintained, and safeguarded through effective inventory management systems.
  
• Support the development and continuous improvement of financial and operational systems, policies, procedures, and standard operating guidelines to enhance organizational efficiency.
  
• Prepare financial documentation and operational reports for management, the Board, donors, and other stakeholders as required.
  
• Identify opportunities to improve operational efficiency, strengthen internal processes, and support organizational sustainability through continuous improvement initiatives.
  
• Perform any other finance, operations, or administrative duties assigned by management in support of Her Future Foundation's strategic objectives and programme delivery.