Finance and Administration Officer

Location: Nakuru County
Reports To: Finance Manager
Department: Finance and Administration

Job Purpose

To provide financial, administrative, and operational support to the Finance Manager by ensuring effective management of financial transactions, accurate record-keeping, and smooth administrative operations of Raymark Ltd.

This role is designed to ease the administrative and financial workload of the Finance Manager, ensuring that both finance and general office functions are efficiently run.

Key Responsibilities

Finance Support

• Assist in the preparation of financial reports, budgets, and forecasts.
  
• Process payments, invoices, petty cash, and staff reimbursements.
  
• Maintain proper financial records and filing systems (both electronic and physical).
  
• Support bank reconciliations, ledger reconciliations, and posting of journal entries.
  
• Ensure compliance with statutory requirements (e.g., PAYE, SHIF, NSSF, VAT).
  
• Assist in internal and external audits by preparing necessary documentation.
  

Administration Support

• Manage procurement processes including sourcing quotations, preparing purchase orders, and maintaining vendor records.
  
• Oversee office supplies inventory, ordering, and stock management.
  
• Maintain and update contracts, licenses, leases, and insurance records.
  
• Coordinate meetings, events, and travel arrangements for staff and visitors.
  
• Manage general office administration, including handling correspondence, document archiving, and records management.
  

Human Resource Support (Light Duties)

• Support recruitment administration (advertising roles, scheduling interviews).
  
• Maintain up-to-date HR files and staff records.
  
• Support in tracking staff leave days, timesheets, and performance review schedules.
  

Compliance and Risk Management

• Ensure financial transactions and administrative practices align with company policies and Kenyan regulations.
  
• Support the Finance Manager in implementing and maintaining internal controls.
  

Key Competencies:

• High level of integrity and confidentiality.
  
• Strong attention to detail and accuracy.
  
• Good organizational and multitasking abilities.
  
• Effective communication and interpersonal skills.
  
• Ability to work under minimal supervision and meet deadlines.
  
• Problem-solving attitude and ability to work as part of a team.
  

Work Environment:

• Raymark Limited Farm office - Olbanata coffee estate in Nakuru off Solai Road with frequent movement to Nakuru Town head office.
  

Qualifications and Experience:

• Diploma in a business-related discipline.
  
• CPA intermediate (section IV) preferred.
  
• At least 2–3 years of experience in a finance or finance/admin role, preferably in a busy environment.
  
• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar ERP systems).
  
• Excellent MS Office skills, especially Excel and Word.