Finance Administrator

Job Title

Finance Administrator

Job Description Summary

Provide administravtive support to Global Occupier Services team with particular emphasis on arranging all the billing for Integrated Facilities Management client account.

Job Description

Core Responsibilities:

• Liaise with Account leads and CRL’s  to ensure the information on the invoicing schedule is consistant with invoicing.
• Receiving invoice requests from the Client Finance Managers on an agreed cadence.
• Supporting the team in setting up projects on Engage where required.
• Ensure all the information is in place to enable invoicing before the deadlines (ICA’s, new entity or address set-ups and supporting documentation).
• Complete webbased invoice request form for FSC to create in Workday.
• Monitor and update Client Spend savings.
• Arrange credit notes when required.
• Assist Facilities managers analyse spend.
• Help the Billing and Operations Lead on any adhoc requests or reporting.
• Assist with the administration of Client Bank Accounts

Knowledge & Experience:

• Working knowledge of Mircrosoft Office including Word and Excel
• Good understanding of invoicing and how it impacts forecast and business.

Skills & Personal Qualities:

• Good verbal and written skills in English
• Personable, approachable and able to converse with people at all levels within the organisation both internally and externally.
• Strong organisational and planning skills along with the ability to confidently prioritise tasks in a timely fashion.
• Ability to work under significiant pressure within a fast paced environment.
• Proactive with the ability to work either on own initiative or as part of a team and manage the invoicing on a monthly basis.

INCO: “Cushman & Wakefield”