Finance Administrator

Company Description

Gameloft Brisbane, part of the global Gameloft family, opened in 2014 and since then has released Zombie Anarchy, Ballistic Baseball, My Little Pony: Mane Merge, and multi-award-winning The Oregon Trail™. In 2022, Gameloft Brisbane was announced as the winner of the coveted ‘Studio of the Year’ at the Australian Game Developer Awards (AGDAs).

We believe the keys to success are a great studio culture and finding a balance in everything we do, whether it's working with great people on exciting projects or enjoying the incredible lifestyle of Queensland Australia.

We're setting our sights on an exciting new direction in game development, embracing the challenges and opportunities of cross-platform innovation. As pioneers in leading Brisbane's game development landscape, we're dedicated to crafting immersive experiences that transcend traditional boundaries and engage players across diverse platforms. As we venture into this exciting phase, we're also expanding our talented team to bring to life a range of unannounced projects.

Job Description

Position Overview

The Finance Administrator plays a key role in supporting the studio’s financial operations, with a primary focus on accounts payable/receivable and transactional processing. This position ensures timely, accurate, and compliant processing of payments, expense claims, and invoicing, while providing excellent support to internal stakeholders and external partners.

This role is part-time (22.5 hours per week), and ideally, we would like the schedule to be Wednesday to Friday.

Qualifications

Key Responsibilities

• Manage the end-to-end Accounts Payable function, including:
  • Requisition submissions
  • Purchase order creation
  • Invoice receipt and processing
  • Payment request submissions using Workday
• Review and approve employee expense claims in Workday, ensuring accuracy, policy compliance, and appropriate supporting documentation.
• Process weekly payment runs and off-cycle payments, ensuring all system integrations and approval workflows are completed accurately and on time.
• Provide support to studio teams with urgent or ad hoc payment requests, offering guidance on procurement and finance processes where needed.
• Liaise with suppliers and customers to resolve payment queries, discrepancies, and related issues promptly and professionally.
• Prepare and issue monthly advertising sales invoices to customers.
• Follow up on outstanding receivables, proactively contacting customers to ensure timely payment and maintaining accurate records of communications.
• Weekly bank reconciliations.
• Maintain well-organized and accurate records of all accounts payable transactions in accordance with internal policies and audit requirements.
• Provide administrative support to the Finance Manager, including assistance with reporting, reconciliations, and other ad hoc tasks as required.

Key Skills & Experience

• Previous experience in an accounts payable/receivable role, ideally in a fast-paced environment.
• Strong working knowledge of Workday or similar ERP systems is highly desirable.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong communication and interpersonal skills, with a collaborative approach.
• Proficiency in Microsoft Excel and Google Workspace (Sheets, Docs, etc.).
• Full working rights in Australia.

Benefits

• Comprehensive relocation package for successful candidates.
• Flexible work model to support work-life balance.
• Learning and development programs to foster professional growth.
• Private Health Insurance and fitness subsidies.
• Relaxation space with massage chair. 
• Employee mental health assistance.
• Additional leave including birthday, Christmas, and women's health leave.
• Free coffee, daily snacks, and light breakfast.
• Social Friday drinks with friendly game tournaments.
• Spectacular roof-top terrace with river views and a game room.
• Referral program with generous bonuses.
• Awesome Gameloft-themed merch.
• Studio Mascot - Mr. Hendricks, our friendly Dachshund who protects our studio.

Additional Information

 We can’t wait to find our next great talent!

• If you want to join a team that values its people and makes really cool games, we want to hear from you! You can learn more about what it’s like to work at Gameloft by clicking on the video below.
• Gameloft Brisbane is an equal opportunity employer and is committed to fostering diversity and inclusivity within our work environment.