Finance Administrative Assistant

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.

King & Spalding seeks a proactive and detail-oriented Finance Administrative Assistant to provide critical support to the firm’s Finance leadership. This full-time role will contribute to administrative coordination, financial reporting, and tax compliance efforts across the global finance function. The position will report jointly to the Associate Director of Finance and the Director of Tax.

KEY RESPONSIBILITIES:

• Administrative Coordination
  • Meeting coordination for Finance leadership
  • Plan Finance department events, Holiday lunch, team building, etc.
  • Submit monthly expenses in Chrome River (FinSys and eBilling)
  • Approve Finance expense reports, up to defined thresholds
  • Coordination with London office COFA on monthly bank reconciliation approvals
  • Preparing and sending correspondence on behalf of firm (W-9s, financial data requests for BD, outside counsel)
  • Other miscellaneous administrative tasks

• Financial Reporting Assistance
  • Assist with preparation and assembly of budget deliverables
  • Compile month-end reporting package
  • Assist with coordination of monthly variance analysis from offices and profit centers
  • Assist with a Finance departure checklist when personnel leave the firm

• Tax Compliance Assistance
  • Preparing and submitting state and foreign business registrations/annual renewals
  • Assist with property tax filings
  • Assist with processing quarterly/year-end tax payments/mailings
  • Assist with aggregating information for the process of obtaining partners’ Form 8821s Tax Information Authorization for Application for US Residency Certification (Form 8802)
  • Drafting client tax residency certificate letters (attaching Form 6166 Certification of US Tax Residency and non-US equivalent, where applicable)

• Ad hoc Assistance, including but not limited to:
  • Assist with insurance renewal process
  • Complete onboarding forms currently prepared by the AR team
  • Assist with unclaimed property compliance

QUALIFICATIONS:

• Bachelor's degree preferred with 3–5 years of experience in an administrative, executive assistant, or finance support role, preferably within a professional services or corporate environment.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills, with a high level of professionalism and discretion.
• Working knowledge of expense management systems such as Chrome River and MS Office Applications.
• Detail-oriented and comfortable handling sensitive financial and tax-related documentation.
• Proactive problem-solver with a collaborative mindset and the ability to work independently.
• Experience supporting multiple stakeholders or departments in a fast-paced environment.
• Familiarity with tax compliance processes and terminology is a plus.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law. 

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.