Finance Administrative Coordinator

We are Generac, a leading energy technology company committed to powering a smarter world.

Over the 60 plus years of Generac’s history, we’ve been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

The Finance Administrative Coordinator will serve as the point of contact for the Finance/Accounting department and will be responsible for providing dedicated clerical and administrative support. This role assists the Travel & Expense Administrator, oversees the administration of multiple corporate business accounts, acts as departmental onboarding coordinator for new hires, creates and tracks purchase orders, and organizes meetings and department events. This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.

Major Responsibilities

• Support department hiring process by coordinating onboarding tasks for managers and acting as a liaison between department and IT for new hire technology needs

• Generate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessary

• Administer business accounts for Amazon, Staples and Iron Mountain

• Assist with general meeting, meal coordination and event planning for the department

• Process Enterprise direct bill payments and BOD out-of-pocket expense reimbursements

• Maintain department contact list and seating chart

• Ensures annual renewal of corporate P.O. Boxes, sorts incoming facility mail, distribute mail for the department, and processes all outgoing department mail  

• Process GL/Vendor and customer check deposits

• Order and manage office supplies for department

• Act as liaison between department and IT for hardware/software requests, submitting help desk tickets, and general IT troubleshooting

• Assist with flowers/gifts for sympathy/babies/retirement etc. 

• Ensure annual registration/renewal of company-owned, WI-based vehicles

• Ad hoc projects, as requested

Travel & Expense Responsibilities

• Expectation that candidate will become familiar with SAP Concur and assist the Travel & Expense Administrator in supporting the US-based expense program

• Assist with Concur expense user training and ensure training documents are kept current on company portal

• Provide troubleshooting support to expense users via Teams, in person or email interactions; manage Concur user support inbox

• Fulfill Travel & Expense documentation requests from Tax team for sales tax audits

• Monthly tasks include running and distributing various expense related reports and completing expense reports for termed employees

• Provide follow up actions on aged credit card transactions

• Assist with PCard distribution in-person or via UPS as needed

• Ad hoc projects, as requested

Credit Administration Responsibilities

• Manage Credit and Deductions shared email boxes, ensuring timely distribution to correct contacts

• Provide support to Credit & Deductions Engagement Committee

• Other projects or duties as requested by Credit and/or Deductions Manager

Minimum Job Requirements

• High School Diploma or equivalent required

• 2 years of administrative assistant or related office clerical experience in an office environment

• Strong written and verbal communication skills

• Ability to work independently and with cross-functional teams

Preferred Job Requirements

• Associate’s degree or Administrative Assistant program certificate preferred

• Basic knowledge of SharePoint and SAP Concur

Great Reasons to work for Generac:

• Competitive Benefits: Health, Dental, Vision, 401k and many more

• Free onsite gym open Monday through Saturday for Generac employees

• We offer product loan (for up to 4 days) and discount programs 

• Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits, many employees volunteer their time with the customer support team or on the production line, while others go right into storm-affected areas to repair generators 

• Make a positive impact. Generac has always been community-minded and dedicated to giving back. The company proudly offers a Volunteer Time Off program, inviting team members to participate in charitable volunteer opportunities on company time. 

• We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days. 

• We’re an inclusive company that celebrates differences and keeps equity and respect at the forefront.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk.  On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”