Your tasks
PURPOSE OF THE ROLE
As Finance & Admin Officer, your role is responsible for the transactions and activities related to AP, AR, GL and month end reporting preparation for both Korea and Japan entities, as well as the general office administration of the sales and service office in Tokyo, Japan. This role is part of the Finance and Admin Team and will collaborate strongly with New Business and Life Cycle teams for both Remstar and AutoStore Division.
JOB RESPONSIBILITIES
- Responsible for the month end closing within the stipulated deadline.
- Responsible for data entry, AP, AR, GL, Bank Reconciliation, etc.
- Prepare accounting-related reports, summaries and reconciliation.
- Prepare Consumption tax (“JCT”) returns and be the liaison person for JCT issues.
- Prepare inter-company transactions.
- Maintain digital financial records.
- Perform collection activities, issue AR reminders and related credit control tasks, monitor AR bad debts and prepare AR reporting.
- Process staff reimbursement/claims.
- Assist liaison with outsourced service vendors including but not limited to monthly accounting, tax reporting, payments, receipts, bank and cash for Japan
- Assist payment preparation for Korea
- Run errands related to government agencies, banks, company secretaries, tax agents, auditors
- Prepare documents and materials for audit and tax purposes.
- Responsible for administrative tasks in the office including but not limited to courier, office supplies, equipment issue and adhoc office tasks.
- Ensure proper documentation and filling system.
- Other assignments to be assigned on an ad-hoc basis.
REQUIREMENTS
- Education: Diploma/Certificate in Accounting.
- Work Experience:
- Min 5 years’ experience in finance and office administration of a small office setup.
- SAP/ERP knowledge is beneficial, but not essential
- Microsoft office suite knowledge including OneNote
- Comprehensive MS Office 365 suite user knowledge
- Language:
- Japanese – Native
- English – CEFR Level B2 (Upper Intermediate)
- Korean literacy will be a plus
Behaviours & competencies required to perform this role:
- High attention to detail and accuracy.
- Collaborates in teams effectively.
- Open and easy communicator.
- Excellent customer service skills and service minded approach.
- Ability to Multitask with high level of flexibility.
- Financial, commercial & contractual awareness.
- Structured, self-organized and self-motivated.
Your profile
Skills Required
- Diploma/Certificate in Accounting
- Min 5 years' experience in finance and office administration
- Knowledge of SAP/ERP
- Proficient in Microsoft Office suite including OneNote
- Fluent in Japanese
- CEFR Level B2 English proficiency
- Korean literacy
What We Do
Kardex is a global industry partner for intralogistics solutions and a leading provider of automated storage solutions and material handling systems. Kardex consists of two entrepreneurially managed divisions, Kardex Remstar and Kardex Mlog. Kardex Remstar develops, manufactures, and maintains dynamic storage and retrieval systems, while Kardex Mlog offers integrated material handling systems and automated high-bay warehouses. Kardex also acts as a global AutoStore™ partner, offering flexible and modular storage and order fulfillment solutions. Kardex Remstar, Kardex Mlog, and Kardex AutoStore are partners to their customers throughout the entire life cycle of a product or solution, starting with the assessment of customer requirements, through planning, realization, and maintenance of customer-specific systems, to ensuring high availability and low life cycle costs by means of customer-oriented life cycle management. The Group employs around 2,500 people in over 30 countries. Kardex Holding AG has been listed on the SIX Swiss Exchange since 1989.
