Food Health Systems Advisory Limited is seeking a proactive, detail-oriented, and highly organized Finance & Admin Analyst to support the organization's finance and administrative functions. The ideal candidate will be responsible for ensuring efficient financial operations, maintaining accurate financial records, supporting administrative processes, and ensuring compliance with internal policies and statutory requirements.
The successful candidate will work closely with the Finance & Administration team to manage day-to-day financial activities, coordinate administrative operations, prepare financial reports, support budgeting and audits, and contribute to the overall efficiency of the organization.
Responsibilities
Finance
Process and record financial transactions accurately and promptly.
Recording financial transactions in the accounting system
Manage accounts payable and accounts receivable.
Reconcile bank statements and other financial accounts.
Prepare monthly financial reports and support management reporting.
Support budget preparation, expense tracking, and cash flow monitoring.
Assist with payroll processing and employee reimbursements.
Support month-end and year-end financial closing activities.
Assist with tax computation, statutory remittances, and regulatory compliance, including VAT, WHT, PAYE, Pension, and NSITF where applicable.
Prepare supporting schedules for internal and external audits.
Maintain accurate financial records and ensure compliance with internal controls and financial policies.
Administration
Coordinate office administrative activities to ensure smooth daily operations.
Maintain office records, contracts, and administrative documentation.
Support procurement processes, vendor management, and payment documentation.
Manage office supplies and ensure adequate inventory levels.
Support asset management and maintain the organization's asset register.
Coordinate the activities of the Logistics Officer, Facility Staff, and Security Personnel to ensure efficient service delivery and adherence to organizational standards.
Oversee facility management operations and vendor coordination to maintain a safe, functional, and well-managed work environment.
Collect, review, and follow up on weekly reports from logistics, facility, and security teams to identify needs and ensure timely resolution of issues.
Facilitate maintenance and repair activities within the facility, ensuring minimal disruption to operations.
Support procurement of office supplies and equipment, ensuring proper tracking and monitoring of inventory.
Oversee office utilities and services, including internet connectivity and workplace amenities, ensuring consistent functionality.
Provide administrative support for meetings, trainings, and company events, including planning,meal,welfare and logistics coordination.
Support the implementation and continuous improvement of administrative policies and procedures.
Perform other finance and administrative duties as assigned.
Key Performance Indicators:
Financial Accuracy & Record Keeping
Tax Compliance Support
Bank Reconciliation
Internal Stakeholder Support
Vendor & Partner Coordination
Service Delivery Efficiency
Accounting Operations
Audit & Financial Controls Support
Administrative Operations
Facility Management
Procurement & Inventory Support
Technical Skill Development
Systems & Tools Utilization
Process Improvement
Requirements
Bachelor's degree (First Class or Second Class Upper) in Accounting, Finance, Business Administration, Economics, or a related discipline.
ACA, ACCA, ICAN, or equivalent professional qualification (or at the final stage of completion) is an added advantage.
2–3 years of relevant experience in finance, accounting, and/or administrative operations.
Sound knowledge of accounting principles, financial reporting, and Nigerian tax regulations.
Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Zoho Expense, or similar).
Strong analytical and problem-solving skills.
Excellent organizational and time management skills.
High level of accuracy and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities and work independently.
Skills Required
- Bachelor's degree in Accounting, Finance, Business Administration, Economics, or related discipline (First Class or Second Class Upper).
- ACA, ACCA, ICAN, or equivalent professional qualification (or at final stage of completion).
- 2-3 years relevant experience in finance, accounting, and/or administrative operations.
- Sound knowledge of accounting principles, financial reporting, and Nigerian tax regulations (VAT, WHT, PAYE, Pension, NSITF).
- Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Zoho Expense, or similar).
- Experience with bank reconciliations, month-end/year-end closing, payroll processing, and preparing audit schedules.
- Strong analytical and problem-solving skills; high accuracy and attention to detail.
- Excellent organizational, time management, and communication skills; ability to manage multiple priorities independently.
What We Do
Food Health Systems Advisory is Africa's leading food technology consulting firm, dedicated to transforming the continent's food systems through innovative technology and consulting services. They offer management and business advisory services focused on food health and agriculture.
