We are expanding our diverse team of experts and looking for a Finance & Accounting Operations Associate who is detail-oriented, reliable, and motivated to build scalable processes in a fast-paced environment. This role sits at the intersection of accounts payable, procurement, payroll, and close support—serving as a critical partner to Finance leadership in ensuring operational accuracy and audit readiness. This is a full-time, in-person position based at our company headquarters in Ann Arbor, Michigan.
Responsibilities
- Accounts Payable & Procurement Operations
- Own end-to-end AP and procurement execution, including invoice intake, coding, approvals, and payments
- Ensure transactions are properly coded, timed, and documented to support accurate month-end close
- Apply and uphold procurement controls (PO usage, 3-way match) to maintain consistency and audit readiness
- Partner cross-functionally to drive procurement workflow adoption and reduce exceptions
- Manage vendor onboarding, communications, and PO fulfillment tracking
- Shipping / Receiving Financial Coordination
- Reconcile received goods with POs and invoices to maintain accurate financial records
- Maintain visibility into order status to prevent downstream accounting issues
- Payroll
- Own payroll processing in coordination with HR and external providers, ensuring accuracy and on-time execution
- Maintain payroll records and provide reliable backup coverage
- Process Execution & Maintenance
- Execute and maintain Finance leadership-designed processes with consistency and reliability
- Proactively surface issues affecting financial accuracy, close timelines, or audit readiness
- Contribute to targeted process improvements where operational workflows affect accounting outcomes
- Maintain clear, audit-ready documentation
- Accounting Alignment & Close Support
- Partner with the Director of Finance & Accounting to ensure operational activities are accurately reflected in the GL
- Support month-end close by delivering complete, accurate, and timely AP, payroll, and procurement data
- Apply an accounting-informed lens to daily operations, including accrual awareness, cutoff timing, and coding accuracy
- 5+ years of experience in accounting or finance operations, with at least 3+ years of accounts payable experience required
- Strong understanding of basic accounting principles (coding, cutoff, accrual awareness)
- Experience working in a PO-based procurement environment with internal controls (e.g., 3-way match)
- Hands-on experience with accounting and finance tools (e.g., QuickBooks, Bill.com, Expensify, payroll systems)
- Track record of improving or implementing finance processes and systems
- High attention to detail and ability to manage high-volume transactional work with accuracy
- Strong written and oral communication skills
- Experience owning or supporting payroll processing
- Experience in a startup or high-growth environment
- Exposure to month-end close support and audit preparation
- Experience working cross-functionally with operations, legal, or HR teams
Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work.
Our Commitments
Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws.
We are committed to:
- Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful
- Empowering employees to solve problems and work together to make a difference
- Providing mentorship and growth opportunities as part of a collaborative team
- A flexible work environment with flexible paid time off
- Competitive compensation and benefits, including health, dental, vision, and employer-match 401k
Top Skills
What We Do
Utilidata is an AI-powered technology company that is working with NVIDIA to create the next generation of AI-embedded infrastructure, starting with the electric grid. Karman, our distributed AI platform, operates on our custom NVIDIA module, makes data available for accelerated computing at the edge, and trains AI models locally. Karman is embedded in grid devices - starting with smart meters - to transform the way utility companies operate. As the electric grid becomes more complex with the rapid increase of electric vehicles, distributed solar, batteries, heat pumps and extreme weather, utilities need real-time visibility of grid conditions and dynamic, software-defined infrastructure. Karman provides real-time visibility and AI at the grid edge so utilities can better utilize customer energy resources, reduce power outages, and enable quicker storm recovery. We are a mission-driven, collaborative, and adaptive team working to do what’s right, even when it’s hard. With backgrounds in electric engineering, power systems engineering, software engineering, data science, and energy policy, we bring a unique perspective on the solutions the energy industry needs. We are committed to ensuring a diverse, inclusive, and flexible workplace where employees are provided mentorship and growth opportunities and are empowered to solve problems as part of a collaborative team.
