Job Summary
The File Management Specialist will record and track the receipt and location of various documents and review various documents for errors and omissions while making corrections to documents or sending the documents to the appropriate co-worker for correction.
Responsibilities
- Record the receipt of and location of various documents.
- Audit documents to ensure correct information is presented.
- Send electronic, facsimile, or paper copies of documents in response to internal and external client requests for documentation.
- Transmit information or documents using a computer, mail, or facsimile machine.
- Scan documentation for electronic storage.
- Arrange to have paper-copy documentation archived in a physical document warehouse.
- Record and file corrected legal documents in accordance with applicable procedures and regulations.
- Utilize reports for efficiency in assigned work processes and to ensure weekly targets are met.
- Create and maintain computer and paper based filing and organization systems for records, reports, documents, etc.
- Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Follow all company policies and procedures; maintain confidentiality of proprietary information; protect company assets.
- Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
- Anticipate and address owners’ service needs.
- Ensure adherence to quality expectations and standards; identify, recommend and implement new ways to increase organizational efficiency, productivity, quality, safety, and/or cost-savings.
Candidate Profile
Education/Experience
- High School diploma or G.E.D. equivalent
- Minimum of one-year related experience.
- No supervisory experience required.
Skills & Attributes
- Excellent oral and written communication skills.
- Strong problem solving and troubleshooting skills.
- Ability to seamlessly work well with others on the team and across other teams within the organization.
- Strong attention to detail.
- Ability to multitask.
- Strong time management skills.
- Basic to intermediate level usage of Microsoft office software
Physical Requirements
- Must be able to move, lift, carry, push, pull objects up to 35 pounds without assistance.
**Sign-on Bonus subject to eligibility requirements; prior workers or internal associate transfers are not eligible.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
Skills Required
- High school diploma or GED equivalent
- At least one year of related experience
- Excellent oral and written communication skills
- Strong problem-solving and troubleshooting skills
- Ability to work effectively with team members and cross-functional teams
- Strong attention to detail
- Ability to multitask
- Strong time management skills
- Basic to intermediate proficiency with Microsoft Office software
- Ability to lift, carry, push, or pull objects up to 35 pounds without assistance
What We Do
Marriott Vacations Worldwide encompasses a diverse portfolio of businesses — and a distinctive family of brands. Innovation. Integrity. Excellence. This is our story. And while the company spans brands and businesses, decades and continents, our shared inspiration continues to drive us forward: delivering unforgettable experiences that make vacation dreams come true. Grounded in our culture of caring and collaboration, we empower people to live their most fulfilling lives. We believe that how we do business is as important as the business we do. We put our customers at the center of every decision we make. And we hold ourselves to the highest standards of integrity and excellence, all while having fun and winning together as one team. Marriott Vacations Worldwide offers part-time and full-time careers at more than 100 resorts worldwide. Whether sharing warm, welcoming smiles, information about local fun spots or authentic cultural traditions, each of our associates leverages their passion for vacations to create fulfilling careers -- and lives. We foster environments where associates are given opportunities to grow and reach their full potential. Our first focus is to care for our associates so they can care for our customers. #TheMVWay #TeamMVW
