University of Southern California

Field Payroll Analyst

Posted 8 Days Ago

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University Park, CA

71K-117K Annually

Mid level

Edtech

The Role

The Field Payroll Analyst at USC is responsible for managing payroll data, assisting with onboarding for international employees, and ensuring compliance with payroll procedures. This role requires effective communication with employees and collaboration with various university units to maintain accurate payroll operations.

Summary Generated by Built In

The University of Southern California is seeking a Field Payroll Analyst to join our Provost Shared Services Payroll team. This critical role will serve as the primary payroll contact for a diverse group of units, ensuring the timely and accurate processing of payroll for staff, student employees, and international scholars. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and has a passion for payroll operations.

About Provost Shared Services

USC Provost Shared Services provides business services to the Office of the Provost, senior university leadership, and a variety of academic and administrative units across the USC community. Comprised of several units; Information Technology, Payroll Services, Finance & Controllership, Planning & Design, Faculty/Staff Visa Services, and Office of Institutional Research.

Mission

The mission of Provost Shared Services is to be a trusted business partner and deliver the highest standard of operational and administrative services in support of the academic mission. We accomplish this through fostering a diverse and inclusive environment, that emphasizes open and effective communication, well-being, belonging and collaboration.

Accountabilities:

Input and manage payroll data in Workday HCM for large population of employees, including staff and student workers.
Assist international students and scholars with onboarding processes, tax documentation, and payroll setup using Glacier and other systems.
Collaborate with units and central payroll to address missing documents, notifications, and payroll inquiries.
Process student stipends and awards in compliance with university and legal requirements.
Serve as a liaison between central payroll and university units to ensure accurate setup of wages, payroll components, and Glacier reporting.
Provide guidance on payroll procedures and I-9 documentation requirements to student workers and international employees.
Communicate effectively with employees and departments to ensure smooth payroll operations.

Minimum Qualifications:

Bachelor's degree, combined experience/education as substitute
3 years of experience as Payroll Technician, Coordinator, Analyst or Supervisor skilled in payroll processing with knowledge of applicable federal, state, and local regulations.
Strong interpersonal skills with the ability to communicate payroll processes clearly.

Preferred Qualifications:

5 years of experience as Payroll Technician, Coordinator, Analyst or Supervisor.
Knowledge of university or higher education payroll operations, including unionized environments.
Workday HCM experience, including data input, payroll processing, and report generation.
Proficiency in Excel; intermediate-level skills such as creating formulas, pivot tables, and performing data analysis.
Familiarity with student information systems (SIS) and handling payroll and college work-study management.
Understanding of tax systems, including Glacier, and processes related to Non-Resident Alien (NRA) taxation and scholarships.

In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values of integrity, excellence, diversity, equity and inclusion, well-being, open communication and accountability.

The annual base salary range for this position is $71,400 - $79,267. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

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Minimum Education: Bachelor's degree
Addtional Education Requirements Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Skills: Payroll experience in a position such as a technician, coordinator, analyst or supervisor. Skilled in payroll processing with knowledge of applicable federal, state, and local regulations. Demonstrated organizational, interpersonal and communication skills.
Preferred Experience: 5 years

USC is a smoke-free environment

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.