Fiduciary Specialist

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships.  We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

The Fiduciary Specialist coordinates and administers trust accounts for various clients both in a support role and on separate book of business.  This position monitors account transactions and ensures all records are accurately maintained. The Fiduciary Specialist prepares outlines of estate planning documents and reviews draft documents prepared by external counsel prior to execution.  This position also maintains client contacts and supports the Administrative Assistant to ensure the CRM is up to date and accurate.

Responsibilities:

• Open and close accounts for clients, including preparation of checklists.
• Prepare outlines of estate planning documents for review by in house counsel.
• Coordinate and administer trust accounts for various clients both in a support role and on a separate book of business.
• Monitor account transactions, including daily review and correction of overdrafts, automatic deposits, and weekly review of standing remittances. 
• Maintain complete records, including supporting documentation for discretionary distribution and payments.
• Maintain client contacts and work with Administrative Assistant to keep CRM up to date.
• Prepare discretionary distribution memoranda for review by Trust Officer.
• Review document drafts, prepared by external counsel, prior to execution including trusts, wills, releases, and accountings.
• Prepare annual administrative account reviews
• Respond to internal and external requests for information.
• Serve as a primary point of contact for book of business owned by Trust Officers., as well as personal book.
• Communicate basic trust and estate concepts to colleagues, co-trustees, and beneficiaries.
• Assist Trust Officers with business development, as appropriate.
• Attend meetings with clients from personal book on own or in partnership with Relationship Managers.
• Prepare payment instructions and supervise input requests for client payments and transfers.
• Evaluate distribution requests with Senior Trust Officers.
• Demonstrate a working knowledge of the interpretation and practical application of trust and estate document provisions, trust and estate law, taxes, investments, and the legal framework of trust administration.
• Work independently on book of accounts and support Trust Officers on their book of business.
• Oversee the Administrative Assistant on the payment process and assignment of projects as required.
• Lead departmental projects, as needed.​

Requirements:

• Bachelor’s degree and 5+ years of relevant work experience OR Advanced degree and 2+ years of relevant work experience
• Ability to independently interpret legal documentation
• Strong interpersonal skills and relationship skills
• Willingness to learn new systems and procedures and the flexibility to change when necessary
• Willingness to take on new responsibilities
• Experience with trust accounting systems
• Ability to identify and communicate tax planning opportunities
• Working knowledge of the interpretation and practical application of trust and estate document provisions, trust and estate law, taxes, investments, and the legal framework of trust administration
• Excellent organization skills with a strong attention to detail
• Experience with Microsoft Office products, particularly Excel and Word

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. 

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation.  As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.