The Career Link Assistant plays a key role in supporting program execution, employer engagement, and data tracking efforts that contribute to enrollment growth, employer satisfaction, and student success. This position provides hands-on experience in workforce development, project coordination, and employer relations.
Duties and Responsibilities:
• Support Career Link Program Managers and Employer Consultants in the coordination and execution of employer-sponsored training programs
• Prepare and assemble training materials (printing, binders, training kits, digital resources, etc.)
• Assist with event logistics including room setup, technology checks, catering coordination, and post-event teardown
• Collect, compile, and summarize course evaluations and participant feedback to support continuous improvement and employer reporting
• Maintain accurate training rosters, attendance records, and completion documentation
• Generate and distribute training certificates for participants
• Run reports and track key metrics (enrollments, completions, employer engagement, etc.) using Excel and internal systems
• Support outreach and marketing efforts for open enrollment training opportunities (email campaigns, flyer distribution, social media content, etc.)
• Assist with employer engagement activities such as campus visits, showcase events, and networking opportunities
• Provide general administrative support including supply ordering, scheduling assistance, and document management
General Qualifications:
• Ability to handle confidential and financial information with professionalism and discretion
• Proficiency in Microsoft Office (Excel, Word, Outlook required; PowerPoint preferred)
• Ability to work both independently and collaboratively in a fast-paced environment
Required qualifications:
1. Completed FAFSA on file demonstrating financial need.
2. Maintain an aid-eligible Satisfactory Academic Progress (SAP) status
Pay Rate: $15/hr.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
Skills Required
- Completed FAFSA on file demonstrating financial need.
- Maintain an aid-eligible Satisfactory Academic Progress (SAP) status.
- Proficiency in Microsoft Excel.
- Proficiency in Microsoft Word.
- Proficiency in Microsoft Outlook.
- Proficiency in Microsoft PowerPoint.
- Ability to handle confidential and financial information with professionalism and discretion.
- Ability to work independently and collaboratively in a fast-paced environment.
- Ability to run reports and track metrics using Excel and internal systems.
What We Do
Ivy Tech Community College is a public community college system in Indiana that provides technical, vocational, and academic education across more than 70 programs.
