The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
BACKGROUND: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. At work in over 40 countries and 28 U.S. cities to restore safety, dignity and hope, the IRC leads the way from harm to home. The IRC in Tallahassee office was established in 2015 and has resettled over 1,950 refugees from 50 countries into the Tallahassee, Florida.
SCOPE OF ADMINISTRATIVE ASSISTANT INTERN WORK: The role of Administrative Assistant is a pivotal position that provides essential administrative support to enhance the efficient operation of service areas. In this dynamic role, you will manage the Director’s calendar, schedule meetings, arrange travel and appointments, and handle communications and correspondence on behalf of the Program Supervisor. You will play a key role in coordinating meetings by preparing agendas, taking notes, and following up on action items, which will help keep the team organized and focused. In addition, you will oversee office supplies, assist with data entry and database maintenance, support grant and fundraising efforts, and organize both internal and external events to strengthen the agency's outreach. A critical aspect of this position is ensuring the confidentiality of sensitive refugee data, thereby helping the Program Supervisor comply with relevant regulations. You will also contribute to the agency’s reporting needs for stakeholders and funding organizations, ensuring transparency and accountability. To succeed in this role, strong organizational skills, attention to detail, and proficiency in office software are essential. Ideally, candidates will have 2-3 years of experience in an administrative capacity, particularly in the nonprofit or refugee resettlement sector. As the Administrative Assistant, you will collaborate closely with staff and external partners, helping further the agency’s mission of supporting refugees. Your performance will be evaluated based on the accuracy, timeliness, and professionalism of your work, along with your communication skills and overall support to the Program Supervisor. This position offers a unique opportunity to make a meaningful impact in the lives of those you serve.
The hours for this position are flexible; however, will primarily be between 9AM and 5PM on weekdays, with occasional weekend activities. Please note that all internship positions are unpaid. This position requires a minimum of 15 hours a week for 3 consecutive months.
RESPONSIBILITIES: The Administrative Assistant Intern will assist the Program Supervisor with the following tasks:
Support in planning and implementing programs and activities for refugee clients.
Assist in coordinating logistics and resources for workshops, community events, and service delivery.
Manage and maintain project documentation, including client records, reports, and meeting notes.
Help with preparing summaries and recommendations for program improvement.
Assist in preparing communication materials for clients, staff, and community partners.
Aid in maintaining databases and filing systems to ensure efficient information retrieval.
Coordinate meetings with staff, volunteers, and community stakeholders, including scheduling, preparing agendas, and taking minutes.
Perform data entry and analysis for program-related reports and grant applications.
Conduct research to support program development and client needs assessments.
Support general administrative tasks, such as ordering supplies, managing office resources, and maintaining inventory.
Draft and proofread internal and external communications, including emails and reports.
Assist with grant proposal preparation by gathering necessary documentation and data.
Help maintain compliance with agency policies and procedures by ensuring documentation is accurate and up-to-date.
Develop and implement administrative processes to improve workflow and efficiency.
Support outreach efforts by maintaining mailing lists and tracking community engagement activities.
Other duties as assigned
REQUIREMENTS:
Excellent communication and writing skills
Strong organizational and time management skills.
Organized with attention to detail
Able to work independently and under pressure within a diverse team
An interest in international and refugee issues
Creativity and initiative to follow through on projects
Strong desire and enthusiasm to help people
A proactive attitude with a willingness to learn and take on new challenges
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using client database management systems.
Submit intern hours on volunteer dashboard
This will be an hybrid role.
The internship will be filled on a rolling basis. We will continue to accept applications until August 14th, 2026, or until the position is filled, whichever occurs first. Internship will begin the week of September 8th, 2026.
This position will report to the Program Supervisor
PROFESSIONAL STANDARDS
All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.
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US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
Skills Required
- Excellent communication and writing skills
- Strong organizational and time management skills
- Organized with attention to detail
- Able to work independently and under pressure within a diverse team
- Interest in international and refugee issues
- Creativity and initiative to follow through on projects
- Strong desire and enthusiasm to help people
- Proactive attitude with willingness to learn and take on new challenges
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Comfortable using client database management systems
- Submit intern hours on volunteer dashboard
- Minimum 15 hours per week for 3 consecutive months
What We Do
The International Rescue Committee is a global humanitarian organization that provides emergency relief, health care, and support to refugees and people affected by conflict and disaster.
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