Fair Manager, US

Who We Are:Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London.

The Fair Manager will act as coordinator across all departments throughout the company and externally to support the Fair Director sand Frieze teams in delivering all Frieze Fairs (Frieze Los Angeles, EXPO CHICAGO, Frieze New York, The Armory Show) in the US and all related Frieze projects.

STRATEGY

• In collaboration with Fair Director, relay the fair strategy across the teams, ensure it is considered and reflected in all decisions and processes.
• Conduct market research and benchmark to drive decisions and maintain Frieze competitiveness. 
• Support decision-making process for the fairs, online projects, and Frieze new online or in person initiatives where requested.
• Be a representative of Frieze at external events and maintain relationship with key stakeholders, as agreed with and Fair Directors.

PROJECT MANAGEMENT

• Build overall fair timeline in collaboration with Fair Directors and all departments.
• Liaise with other fair managers to resolve timeline conflicts cross fairs.
• Keep timeline up to date, keep track of upcoming milestones and ensure they are all met.
• Support teams in identifying and liaising with local stakeholders/contractors as required.
• Ensure quality of the services delivered to all clients in the lead up to the fair and onsite.
• Proactively flag potential issues and implement solutions as agreed with Fair Directors and teams.
• Coordinate regular catch ups between Fair Directors and key departments.
• Coordinate meetings with relevant external stakeholders, research and prep documents and presentations.
• For all meetings relating to the fair, set agenda, take notes, circulate relevant documents and follow up on action points.
• Coordinate and lead debrief process, follow up on priorities and action points, ensure improvements are implemented on time and budget. 
• Be fully responsible for certain projects as agreed with Fair Directors including timelines, budgets, internal processes and communications, liaison with external stakeholders and contractors, logistics and delivery, in close collaboration with Frieze teams.
• Facilitate liaison between Frieze teams and local counterparts as agreed with Fair Directors.
• Support preparation of documentation and materials for external proposals, including funding, sponsorship, promotion and marketing opportunities.

BUDGET & OFFICE MANAGEMENT

• Keep track of budgets in relevant areas, as instructed by Fair Directors.
• Identify possible savings, flag risk areas and ensure budget is met. 
• Ensure cost effectiveness of all solutions implemented.
• Manage invoices coding and submission process.

• Coordinate meetings internally and externally on behalf of Fair Directors.
• Assist with staff travel arrangements as required, including but not limited to budgets, visa and entry procedures, flights and hotel room allocations.
• Assist with the allocation and management of temp staff as required.

PERSONAL SPECIFICATIONS AND STRENGTHS

•    Thrive in dynamic-fast pasted environments, where precision and organization are necessary

• Ability to work autonomously, be proactive and self-motivated are essential
• Strategic planner and forward thinker 

•    Work well under pressure and successfully multitask while handling multiple responsibilities

•    Adapt well to a constantly changing project and environment, and evolving targets and objectives

• Comfortable interacting with a diverse range of stakeholders in a professional and friendly demeanor 
• Ability to work and communicate effectively with artists, curators, museum and gallery professionals
• Extensive client-facing experience

•    Ability to time manage, meet deadlines, and work effectively with multiple teams 

•    Strong attention to detail 

•    Calm despite the storm 

•    Integrity and respect for colleagues and clients, team player, and exceptionally quick learner 

•    Knowledge of art/art history and experience in the art world 

• Experience delivering large scale complex projects, involving multiple deadlines and stakeholders

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:

$60,406 annually

Hiring Range Maximum:

$80,000 annually