Facilities Manager

C3 AI is looking for an organized and proactive Facilities Manager to lead workplace operations across our global office portfolio. In this role, you'll ensure our offices are safe, functional, and reflect our high-performance culture. The ideal candidate has experience managing both day-to-day facilities operations and long-term workplace initiatives in a dynamic, fast-paced environment.

As Facilities Manager, you'll oversee workplace operations and play a key role in ensuring a smooth and professional office experience across all C3 AI locations. This requires strong organizational and leadership skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment.

This is a full-time, on-site position based in our Redwood City, California headquarters.

Responsibilities:

• Overseeing all aspects of workplace operations across C3 AI office locations, including headquarters and satellite offices.
• Managing the Facilities team, including office managers, front desk personnel, and building engineers.
• Ensuring each office environment remains clean, safe, fully functional, and in compliance with local regulations and lease obligations.
• Serving as the primary liaison with landlords, building management, and external vendors to resolve maintenance issues and coordinate services.
• Leading the planning and execution of office moves, reconfigurations, and space planning to support company growth.
• Working with the internal procurement team to manage vendor relationships, including sourcing, contract negotiation, and performance oversight for services like janitorial, security, and food & beverage.
• Supporting workplace systems, including ticketing platforms, office maps, emergency procedures, and employee resources.
• Developing and managing the Facilities budget, including forecasting, procurement, and expense tracking.
• Coordinating internal events and company-wide gatherings in partnership with cross-functional teams.
• Managing tenant spaces and their ongoing needs.

Requirements:

• Bachelor’s degree with at least 3 years of experience in Facilities Management, Workplace Operations, or Office Management, ideally in a high-growth or tech environment.
• Proven track record managing multi-site operations and leading cross-functional workplace initiatives.
• Strong understanding of vendor management, lease compliance, and office infrastructure.
• Excellent communication, problem-solving, and project management skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
• Comfortable in a highly collaborative environment with the ability to work well with cross-functional teams.
• Positive and professional attitude with the ability to adapt to changing demands.
• Ability to maintain confidentiality and interface with all levels of personnel.

Preferred Qualifications:

• Experience managing office build-outs, relocations, or large-scale facilities projects.
• Familiarity with triple-net leases and enterprise coworking partnerships.
• Experience with Coupa and/or budget management.

Candidates must be authorized to work in the United States without the need for current or future company sponsorship.