Facilities Coordinator

Job Summary:

This position is responsible for assisting with the day-to-day Facilities department administration and support of office and remote working environments. The Facilities department oversees responsibility for amenities, security and safety within a hybrid working environment.

This is a 30 hour per week office based role ideally 8am - 2pm Monday through Friday but minor variations to this preferred schedule will be considered.

Your Next Challenge:

• General administration to include invoice processing and coding, updating spreadsheets, maintaining electronic files, and running software reports (Condeco, Service Now).
• Assists with general communication via internal systems such as Slack and updates department SharePoint sites.
• Coordinates day-to-day facilities and office maintenance tasks, including communicating with building management, onsite engineers and vendors.
• May provide backup coverage for reception and shipping requirements on an as needed basis.
• Provide back up coverage for day-to-day maintaining of a clean and professional office space, including restocking of kitchens and copy rooms.
• Partners with other departments on new hire and visitor setups.
• Maintains facilities and office supplies while keeping a running inventory.
• Responsible for exploring cost effective solutions when purchasing supplies and dealing with maintenance services/vendors.
• Coordinates internal events with other departments which includes re-configuring conference room furniture, refreshments and visitor experience.
• Works closely with key stakeholders on daily requests to support both office and work from home environments.

What You'll Need:

• 1-2 years’ experience in a facilities, administration, or similar role in an office environment preferred
• Exposure to external vendor management is an asset
• Intermediate level proficiency of MS office applications (Outlook, Excel, Word and PowerPoint)
• Knowledge of Concur, Service Now and Condeco preferred
• Outgoing individual with high energy, a strong drive, and a positive approach
• Exceptional communication skills and ability to relate well to a wide variety of people in a professional and diplomatic manner
• Ability to manage multiple tasks with frequent interruptions
• Exceptional organizational and independent decision-making skills with a high degree of attention to detail.

There’s a story in every picture, a narrative in every frame. 

We believe in the power of visuals. As a leading visual content creator, our three brands–Getty Images, iStock, and Unsplash–offer a full range of content solutions to meet the needs of any customer, whatever their size, location, or budget. Whether the goal is commercial or philanthropic, revenue-generating or society-changing, market-disrupting or headline-driving, our visuals help any brand, business, or organization communicate more effectively with their target audience and urge them to action. In other words, we know how powerful an image or video can be—and that it can move the world. 

Working at Getty Images 

Our goal is to be one of the best places to work globally, which means we’re dedicated to providing experiences and resources that allow you to do your best work. Foundational to our culture are our Leadership Principles, which are the shared values that guide how we come together to do our work. We raise the bar and collectively bring solutions while exercising trust, transparency, and care. We actively reject biased behavior and are inclusive of different voices, perspectives, and experiences. We focus on our customers and deliver on our commitments and commercial goals. 

We foster a collaborative and supportive environment that prioritizes delivering results efficiently and using time wisely, so that all employees can achieve balance between commitments to the company and health and well-being in our lives. We value the importance of rest and recovery ranging from company-paid holidays to time away from work. Our flexible time off policy is above industry standard. We offer premier benefits with options including above-market competitive medical, dental, vision, health plan savings accounts, life and disability plans, global employee assistance programs, legal, pet, home, and auto coverage at preferential group rates and discounts, as well as retirement and financial education and tools. Full-time employees working at least 25 hours per week are eligible for these programs and health benefits on the 1st of the month following their date of hire.

Getty Images Holdings, Inc is a publicly traded company, and its common stock is listed on the New York Stock Exchange under the symbol "GETY". You may be eligible to participate in our Employee Stock Purchase Plan, which allows employees to purchase company stock at a 15% discount to market. 

Our employees’ growth, development, belonging, and engagement are important investments. We offer learning experiences ranging from leadership development, diversity and inclusion training, mentoring programs, a high potential program, and professional and skills development. We prioritize staying connected in our hybrid-working world and encourage participation in global morale events and local gatherings, as well as finding community in one or more of our Employee Resource Groups. Learning about our business is paramount, and our open and transparent culture means you’ll have direct access to experts and senior leaders via open forums, all hands, and content hours. 

Getty Images believes that diversity is critical to our success in moving the world and is committed to creating an inclusive, mutually respectful environment that celebrates diversity. We seek to hire based on merit, competence, performance, and business needs. Getty Images is an equal-opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.