The Role
Provides administrative and operational support for School of Nursing faculty affairs, including appointments, reappointments, teaching assignment documentation, payments, evaluations, separations, licensure communications, records, committee support, faculty development, orientation, events, and annual reporting. Reviews materials for completeness, obtains approvals, communicates requirements, coordinates handoffs, maintains compliance, and provides backup support to faculty affairs staff.
Summary Generated by Built In
Under general supervision, provides administrative and operational support for faculty affairs processes within the School of Nursing, including faculty appointments and reappointments, committee support, teaching assignment documentation, licensure communications, and faculty records maintenance. Assists with faculty development programs, orientation activities, School of Nursing events, annual reporting, and other faculty-related initiatives while ensuring compliance with institutional policies and providing backup support to Office of Faculty Excellence staff as needed.
Responsibilities- Supports adjunct/adjoint appointment processes, reviews packet for accuracy and completeness, and obtains required approvals.
- Prepares teaching assignment memos utilizing TAMS software reports.
- Processes additional services payment for adjunct faculty.
- Processes annual adjunct faculty reappointments.
- Processes and maintains adjunct without salary reappointments.
- Serves as an information resource for the departmental administrative leadership team.
- Supports compliance in conducting all faculty separation, termination, and retirement processes.
- Communicates requirements related to faculty evaluations and reporting.
- Coordinates service hand-offs with other stakeholders.
- Serves as backup to other Fac. Process Support Specialists in the School of Nursing.
- Performs all other duties as assigned.
- Collaboration/Teamwork: Ability to promote knowledge sharing within and beyond own team to effectively serve the customer's needs.
- Communication: Ability to communicate professionally with a high level of discretion, to effectively interact with various individuals, and to represent UT Health San Antonio.
- Accountability: Ability to communicate professionally with a high level of discretion, to effectively interact with various individuals, and to represent UT Health San Antonio.
- Project Management: Ability to prioritize and manage multiple competing demands, follow up on multiple issues in a time-sensitive manner.
- Problem Solving: Ability to utilize resources for problem solving and identifies appropriate escalation points.
Education
- No experience with degree; four (4) years’ experience in lieu of education is required.
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture.
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
Skills Required
- No experience required with a degree
- Four years of experience may substitute for the degree requirement
- Ability to promote collaboration and knowledge sharing
- Professional communication skills and discretion
- Ability to prioritize and manage multiple competing demands
- Ability to follow up on multiple issues in a time-sensitive manner
- Problem-solving ability and resource utilization
- Ability to identify appropriate escalation points
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The Company
What We Do
UT Health San Antonio™, one of the country’s leading health sciences universities, is the leader in south/central Texas funding for the National Institutes of Health (NIH). The university’s schools of medicine, nursing, dentistry, health professions and graduate biomedical sciences have produced more than 33,000 alumni. The $806.6 million operating budget supports four campuses in San Antonio and Laredo, and is the primary driver of its community’s $37 billion biomedical and health care industry. For more information on the many ways “We make lives better®,” visit uthealthsa.org.
