When you work at THE FORUM, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!
THE FORUM is recruiting for a hospitality focused Administrative Assistant for the Food and Beverage Department to join our team! The individual will provide the administrative and clerical support to the Food & Beverage Department and assist the F&B Director with other business office functions while meeting, or exceeding LCS hospitality and service standards.
Hourly Wage: $24.50-$30.71
Why You'll Love Working Here
- Medical, Dental, and Vision insurance
- Competitive benefits and 401(k) with company match
- Referral Bonus Program - Up to $500 per referral!
- Generous PTO
- Employee Assistance Program & a Safe and clean work environment
- Birthday Celebration, Service Tenure Awards and Monthly Employee Engagement Activities
- Career Advancement Opportunities
- Tuition Reimbursement Program
- A warm, engaging, and mission-driven workplace where your impact truly matters
Here are a few of the daily responsibilities of a F&B Assistant:
- Provide office and clerical support, which meets, or exceeds, LCS hospitality and service standards
- Assist with maintaining office files and records
- Provide typing services for kitchen and Food and Beverage office as well as any special community correspondence. Assist with other business office functions, graphic, bulletins, flyers, posters, e.g., copying, materials preparation, reposts, menus.
- Work with Dining Room Supervisor to help capture all charges for catering events, visitors, special meal pricing, etc.
- Help with menu design, name cards for catering events.
- Ensure that breakfast, lunch, dinner & “always available” menu is accurately created/printed/updated in Dining Room and posted on menu board, daily menus, and Cubigo.
- Code Forum invoices for approval, through online system, and manage checkbook.
- Assist with maintaining office inventory and ordering of office supplies and equipment.
- Assist with set up and break down of F&B events when needed
- Be super user of F&B technology: Cubigo, Pineapple Academy, Tablets for Servers, etc. Assist with troubleshooting of systems such as entering meal credits, etc.
- Maintain F&B shared drive folder so most recent document versions are always available to team members. Particularly frequently used forms.
- Assist in maintaining office computers and printers
- Help calender planning, meetings, etc for Director.
- Assist with new hire paperwork.
- Assist in the dining room when needed.
- Responsible for loading staff schedules in UKG.
- Practice positive resident relations by demonstrating LCS hospitality and service standards to residents, families, guests, and the public.
- Practice all safety, loss prevention and infection control procedures.
- Meet, or exceed, LCS standards of appearance; comply with LCS sanitation, hygiene and health standards for community personnel.
- Perform other reasonable tasks as assigned by supervisor
- Attend in-services as required.
- Maintain and protect the confidentiality of resident and team member information at all times.
Here are a few of the qualifications we need you to have:
- Minimum of one-year office work experience
- Knowledge of or ability to learn Excel, Microsoft Word; ability to use a personal computer, type writer and other office equipment.
- Ability to perform basic mathematical calculations
- Ability to effectively communicate with residents, families, supervisor, employees
- Ability to effectively communicate via the telephone
- Ability to provide office and clerical services in a senior housing and health care environment which meet, or exceed, LCS hospitality and service standards.
- Willingness to work with the elderly
If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you!
EEO Employer
Skills Required
- Minimum of one year office work experience
- Proficiency with or ability to learn Excel and Microsoft Word
- Ability to use a personal computer, typewriter, and other office equipment (printers, tablets)
- Ability to perform basic mathematical calculations
- Effective verbal communication and telephone skills
- Ability to provide office and clerical services in a senior housing and healthcare environment meeting LCS hospitality standards
- Willingness to work with the elderly
- Maintain and protect confidentiality of resident and team member information
- Availability to work part-time including weekends (3 days per week)
- Familiarity with or ability to become a super user of F&B technology (Cubigo, Pineapple Academy, server tablets) and to assist with basic troubleshooting
- Ability to code invoices for approval and manage checkbook using online systems
Vi Living Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vi Living and has not been reviewed or approved by Vi Living.
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Healthcare Strength — Medical, dental, and vision coverage is complemented by optional protections such as life, disability, accident/critical illness, and hospital indemnity, plus access to mental‑health resources. Coverage typically begins the first day of the month after hire, reinforcing strong baseline healthcare support.
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Leave & Time Off Breadth — PTO, paid holidays, sick time where applicable, bereavement, jury duty, parental bonding, and caregiving leave create a broad time‑off portfolio. Some locations add paid volunteer time and anniversary holidays, extending flexibility for time away.
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Retirement Support — A 401(k) with company match anchors retirement readiness, supported by tools like FSAs and commuter benefits that aid overall financial planning. Access to a credit union and early wage access provide additional day‑to‑day financial support within the total rewards mix.
Vi Living Insights
What We Do
Vi is dedicated to providing quality environments, services, and programs to enrich the lives of older adults. Our goal is for our residents to continually experience the finest in senior living. Throughout Vi’s history, we have maintained our commitment to not only help seniors live independent lives on their terms, but also provide a nurturing environment for our employees to build fulfilling careers of service and care. Today, we support more than 2,900 employees in our corporate and community offices who are deeply committed to the care of our residents. The future success of Vi depends on maintaining a standard of excellence in all phases of resident services and relations.
Why Work With Us
At Vi, we go beyond words; respect, equity, diversity, and inclusion are the foundations of our culture. We're devoted to fostering an environment where every employee feels a genuine sense of belonging, appreciation, and empowerment.
