External Collaborations Coordination Partner – GSD Specialist

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

External Collaborations Coordination Partner

The Opportunity

The GSD Coordinator is responsible for the operational management of Grants, Sponsorships and Donations requests initiated by Roche R&D Network as well as Roche Global Congress Teams. This role acts as a gatekeeper and facilitator, ensuring that all financial and non-financial contributions to Healthcare Organizations (HCOs) and Patient Groups (PGs) comply with Roche’s binding compliance principles, local laws and internal financial reporting standards.Uphold compliance with international regulations, such as EFPIA standards for sponsorships and maintain full transparency in the management of grants and donations.

While the business retains accountability, this role ensures every transaction is ethically vetted, medically justified and 100% audit-ready. You will manage and keep oversight of the process end-to-end, closely partnering with the relevant Roche Networks and supporting in managing the full operational workflow: from intake to documentation gathering, to milestone tracking and final closure and evidence collection. 

• GSD Request Evaluation and Intake
  Analyze and classify requests (e.g., grants, sponsorships), verify mandatory documentation, validate data and budgets, and ensure compliance for GSD approvals.

• System Management
  Ensure accurate data entry in the GSD system, manage GL accounts, maintain Vendor IDs, and align financial and sustainability reporting requirements.

• Contracting and Finance
  Transition approved requests into MyBuy for contracts, manage Purchase Orders (POs), coordinate invoice submissions, and oversee payment tracking.

• Compliance and Advisory
  Provide compliance guidance, support audits, deliver staff training, ensure documentation quality, and maintain data governance across GSD systems.

• Post-Event Management
  Collect and upload evidence of event completion, confirm invoices are paid, and close out and archive requests per regulatory requirements.

Who You Are

• Education and Experience: A bachelor's degree (advanced degree preferred) in Business, Life Sciences, Law, or Finance is required, along with a minimum of 5 years of experience in healthcare compliance, grant management, or GSD/Medical Operations, specifically within a highly regulated global pharmaceutical environment.

• Compliance and Audit Expertise: Must have a strong understanding of pharmaceutical regulations (including EFPIA and the Sunshine Act), proven skills in financial reconciliation, and experience supporting large-scale compliance audits.

• Key Skills and Discipline: Requires strong stakeholder management, fluency in English, a high degree of precision and integrity, and the discipline to adhere to strict timelines, navigate complex global compliance processes, and maintain rigorous accuracy by identifying discrepancies in vital documents.
   

In Exchange we provide you with

• Development opportunities: Roche is rich in learning resources. We provide constant development opportunities, free language courses & training, the possibility of international assignments, internal position changes and the chance to shape your own career. 

• Excellent benefits: Competitive salary and cafeteria package, annual bonus, Private Medical Services, Employee Assistance Program, All You Can Move Sportpass, coaching / mentoring opportunity, buddy program, team buildings, holiday party. 

• Flexibility: We also support flexibility to help you find your balance. Home office is commonly available (typically 2 office days). We create the opportunity for freedom in working, where your corporate and private life coexist in harmony.

• A global inclusive community, where we learn from each other. At Roche, we cooperate, debate, make decisions, celebrate successes and have fun as a team. Our leadership is very focused on people, creating a strong, inclusive culture, so you always have the chance to share your opinion.

Please read the Data Privacy Notice for further information about how we handle your personal data related to the recruitment process: https://go.roche.com/dpn4candidates

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.