We are on a mission to make all science open, enabling the research community to develop the solutions we all need to live healthy lives on a healthy planet.
Frontiers is one of the world’s largest and most impactful research publishers, dedicated to making peer-reviewed, quality-certified science openly accessible. Our articles have been viewed 4 billion times, reflecting the power of research that is open for all.
Follow the links below to learn more about our work.
www.frontiersin.org/about/annual-reports
www.youtube.com/watch?v=87ejFfnQzko
What we can offer youAt Frontiers, our working model for new roles includes a balanced approach that fosters collaboration through regular engagement at our office hubs in key locations. While we value flexibility, we also believe that shared in-person time strengthens team culture, trust, and productivity.
We provide a range of benefits across our global locations, including but not limited to:
4 additional wellbeing days in addition to existing annual leave allowance
Access to learning platforms and dedicated learning & development time
A range of wellbeing initiatives, including free online yoga classes and an employee assistance plan
Employees can dedicate three days each year to volunteer
Additional benefits depending on your location (e.g. pension plan and private medical care)
About the Role:
As an External Affairs Specialist, you’ll be instrumental in delivering high-impact stakeholder engagement events that strengthen Frontiers’ global partnerships and collaborations in support of our mission to make science open. You’ll support all aspects of event planning and stakeholder engagement for both the External Affairs and Institutional Partnerships teams, ensuring every event is executed to a high standard, on time, and on budget.
Your Key Responsibilities:
Planning and managing around 50 global events annually, covering logistics, communications, and vendor coordination.
Acting as the central contact for project leads, external partners, and vendors.
Managing stakeholder data and relationships through Salesforce, ensuring accuracy and strategic use.
Conducting stakeholder research and preparing briefings to support informed engagement.
Tracking milestones and outcomes through management reports and progress updates.
Driving process improvements and leveraging AI tools to enhance efficiency.
Partnering with Marketing to highlight event impact and organizational presence.
What We’re Looking For:
We’re looking for someone who’s highly organized, tech-savvy, and thrives in a fast-paced, collaborative environment. You take initiative, stay calm under pressure, and bring structure and creativity to everything you do.
2+ years’ experience in project or event management; experience with academic/scientific events is a plus.
Bachelor’s degree.
Fluent English speaker with excellent communication skills.
Comfortable using project management tools (e.g., Jira, Confluence), CRM systems (e.g., Salesforce), and MS Office.
Familiarity with AI-powered event tools (e.g., Otter.ai, Sched) is a plus.
Strong attention to detail, time management, and ability to work independently and across teams.
Why Join Us?
Shape the Future: Help drive the open access movement and global research impact.
Modern Tools: Contribute to a tech-driven organization embracing AI and automation.
Learn & Grow: Access to career development, mentorship, and a culture that rewards initiative.
Supportive, Inclusive Culture: Join a mission-driven team where collaboration and innovation thrive.
Please click the 'apply' button on this page and submit your application in English.
Please inform us if you require any special accommodations to participate fully in our recruitment experience. You can contact us at [email protected] for any additional support.
Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.
Top Skills
What We Do
Frontiers is a leading research publisher. Our role is to provide the world’s scientists with a rigorous and efficient publishing experience.
Scientists empower society and our mission is to accelerate collaboration and discovery by making science open – enabling researchers to find the solutions we all need for healthy lives on a healthy planet.
Powered by custom-built technology, artificial intelligence, and a collaborative peer review, our community journals give experts in more than 1,800 academic fields an open access platform to publish high quality, high impact research.
Through our outreach work to build strong partnerships with businesses, policymakers, and educators, we’re leading the transition to open science.
For more information, visit: http://www.frontiersin.org
