We're hiring a Experiential Marketing Manager to own our presence at industry events, tradeshows, and conferences across North America. You'll source the right shows, run them end to end, and be the person on the ground making sure every event drives real pipeline.
This is a hands-on role for someone 1-4 years into their career who loves logistics, thrives in fast-paced environments, and gets a kick out of pulling off a great event. You'll partner closely with sales, marketing, and product to turn booth space and badge scans into meetings, opportunities, and closed revenue.
Why This Role
You'll own a high-visibility function from day one. Every event is a chance to shape how customers, prospects, and the industry see us. If you want to grow fast, take real ownership, and build a portfolio of events you're genuinely proud of, this is the seat for you.
What You'll Do
- Source and prioritize events. Research, evaluate, and recommend tradeshows, conferences, and industry events that align with our ICP and revenue goals. Own a rolling 12-month event calendar.
- Negotiate and contract. Manage relationships with event organizers, vendors, and venues. Negotiate sponsorships, booth space, speaking slots, and add-ons to stretch every dollar.
- Plan and execute end to end. Own every detail, including booth design and shipping, swag, collateral, lead capture, badge scanners, AV, catering, hotel blocks, and travel logistics for the team.
- Be the on-site point of contact. Attend every event in person. Set up and tear down booths, troubleshoot in real time, and make sure our presence looks sharp from start to finish.
- Prep the team. Brief attending team members on objectives, talking points, target accounts, and logistics. Make sure everyone knows where to be, when, and what to do.
- Drive pipeline with sales. Partner with sales to book pre-show meetings, run dinners and customer events on-site, and ensure every lead is captured, qualified, and followed up on quickly.
- Run pre- and post-event campaigns. Work with marketing on email outreach, landing pages, paid promotion, and social to drive booth traffic and meeting bookings before the show.
- Own the budget. Manage event spend across the full calendar. Track costs, forecast accurately, flag risks early, and make smart trade-off decisions when priorities shift.
- Define KPIs and report on results. Set clear KPIs for each event (leads, meetings, pipeline, ROI) and build clean post-event reports that show what worked, what didn't, and how to improve next time.
What We're Looking For
- 1 to 4 years of experience in event marketing, field marketing, or event coordination, ideally B2B or tech.
- A track record of organizing events end to end, even at smaller scale. You can point to shows you ran and what came out of them.
- Experience managing an events budget. You know how to forecast, track spend, and make trade-offs to maximize ROI.
- Comfortable defining KPIs and building reports that connect event activity to pipeline and revenue.
- Genuinely into AI and using it to work smarter. You can show us specific projects, tools, or workflows where you've used AI to automate or improve your work as an events marketer (research, vendor outreach, post-event reporting, content drafting, lead enrichment, etc.). This is a must, not a nice to have.
- Familiarity with HubSpot is sufficient on the CRM side; we'll take care of the rest.
- Strong project management instincts. You stay on top of timelines, budgets, vendors, and dozens of moving pieces without dropping the ball.
- Comfortable negotiating with vendors and event organizers to get the best terms.
- Excellent communicator, written and in person. You can rally a team, brief executives, and chat up prospects on a show floor with equal ease.
- Calm under pressure. Things go wrong at events; you problem-solve on your feet.
- Willing and able to travel 30 to 50% during peak event seasons across North America, with potential European travel as we expand.
Location and Work Authorization
- Atlanta (ATL), Boston (BOS), Charlotte (CLT), Chicago (ORD/MDW), Dallas (DFW), Denver (DEN), Detroit (DTW), Houston (IAH), Los Angeles (LAX), Miami (MIA), Minneapolis (MSP), New York (JFK/EWR/LGA), Philadelphia (PHL), Phoenix (PHX), San Francisco (SFO), Seattle (SEA), Washington DC (IAD/DCA).
- Toronto (YYZ), Vancouver (YVR), Calgary (YYC), Montreal (YUL).
- Experience with event tools like Cvent, Splash, Bizzabo, or Goldcast.
- Experience working with international events or vendors.
- Background in B2B SaaS or a similar fast-paced tech environment.
This is a fully remote role open to candidates based in the US or Canada. Because travel is core to the job, we need you to live within roughly an hour of a major airport hub with frequent direct flights. This keeps travel costs reasonable and gets you to events without painful layovers.
Qualifying US hubs include (but aren't limited to):
Qualifying Canadian hubs:
If you're near another major hub with strong direct connectivity to the cities where industry events typically happen (Las Vegas, Orlando, San Francisco, NYC, Chicago, Austin), we'd love to hear from you.
Work authorization: You must have the right to work in the country where you live. We are not able to offer visa sponsorship for this role.
Nice to have
Skills Required
- 1 to 4 years experience in event marketing, field marketing, or event coordination (ideally B2B or tech).
- Proven track record organizing events end-to-end with measurable outcomes.
- Experience managing an events budget, forecasting, and tracking spend to maximize ROI.
- Ability to define KPIs and build reports that connect event activity to pipeline and revenue.
- Demonstrable use of AI to automate or improve event marketing workflows (research, outreach, reporting, lead enrichment, content drafting, etc.).
- Familiarity with HubSpot for CRM tasks.
- Strong project management skills and ability to manage timelines, vendors, and logistics.
- Comfort negotiating with event organizers and vendors.
- Excellent written and in-person communication; ability to brief executives and engage prospects.
- Calm under pressure with strong on-site problem-solving skills.
- Willing and able to travel 30-50% (North America; potential Europe) and attend events in person.
- Right to work in the country where you live; no visa sponsorship provided.
- Experience with event tools like Cvent, Splash, Bizzabo, or Goldcast.
- Experience working with international events or vendors.
- Background in B2B SaaS or similar fast-paced tech environment.
What We Do
Wing provides SMBs, startups, and executives with top-tier remote talent to take over recurring work such as Social Media Management, Executive Assistance, Data Entry, Sales Calling, etc. Wing is your super affordable team member to whom you can delegate excess work while you do the important things to grow your business.
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