Expense Report Reviewer

Position Summary

The Expense Report Reviewer – Level 1 is responsible for reviewing and validating employee expense reports submitted through the company’s ERP or expense management system. This role ensures that all expenses submissions comply with company travel, entertainment, and expense reimbursement policies, are accurately coded, and are supported by appropriate documentation. The position plays a critical role in maintaining financial compliance, accuracy, and timely processing of reimbursements.

Key Responsibilities

• Review employee expense reports submitted through the ERP or expense management system for accuracy and completeness.
  
• Verify that expenses comply with company travel, entertainment, and expense reimbursement policies.
  
• Ensure all required supporting documentation (receipts, invoices, approvals) is attached and meets policy requirements.
  
• Validate expense coding to the correct cost centers, departments, projects, and spend categories.
  
• Monitor approval workflows to ensure expense reports are reviewed and approved within established timelines.
  
• Identify and flag non-compliant, duplicate, or questionable expenses for follow-up or escalation.
  
• Communicate with employees or internal stakeholders to resolve discrepancies, missing documentation, or policy questions.
  
• Maintain accurate documentation and audit trails for all reviewed transactions.
  
• Support month-end and quarter-end close activities related to expense reporting, as needed.
  
• Adhere to internal controls, compliance standards, and confidentiality requirements.
  

Qualifications & Skills

• 2-3 years of experience in expense processing, or financial operations preferred.
  
• Familiarity with expense management or ERP systems (e.g., Concur, Coupa, MS Dynamics 365, SAP, Oracle, Workday, or similar).
  
• Strong understanding of expense reimbursement and travel & entertainment policies.
  
• High attention to detail and strong organizational skills.
  
• Ability to follow established procedures and apply policy consistently.
  
• Good written and verbal communication skills in English.
  
• Ability to manage multiple tasks and meet processing deadlines.
  
• Basic proficiency in Microsoft Excel and other office productivity tools.
  

Key Competencies

• Attention to detail
  
• Analytical thinking
  
• Policy interpretation
  
• Time management
  
• Professional judgment
  
• Collaboration and communication