Expense Associate - Mon - Fri 9am-5:30pm

Williams Lea is hiring for an Expense Associate for our Wheeling, WV office to work Monday to Friday 9:00 am to 5:30 pm!

Please note that this position can also be seated in our Columbus, OH office. We also welcome candidates in that location.

Pay: $18 - $19.50/hour

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Company Provided Parking
• Additional Employee Perks and Discounts

The Expense Associate provides data entry, review and/or reconciliation of reimbursable business expenses and expense reports for our clients. 

Essential Functions:

• Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
• Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals
• Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
• Use established procedures, standards and formats to complete expense processing requests to client satisfaction
• Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
• Communicate with team members, lead, supervisor or client on job or deadline concerns
• Meet contracted deadlines for service delivery to our clients
• Troubleshoot basic software or hardware problems
• Help to foster a proactive environment of continuous service enhancement and relationship building with the client
• Perform Quality Assurance on work of others, as requested
• Accurately and timely processes vendor invoices and expense reimbursements
• Researches and resolves inquiries and problems
• Recommends process and procedural enhancements
• Performs other responsibilities and ad hoc tasks as assigned

Qualifications

Education/Training/Certifications:           

• Associate degree in a related field preferred.  An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the role

Professional Experience:

• Two to Four years+ in a legal/professional service required

Technical Skills:

• Prior knowledge of accounts payable /expense operations and software required (Chrome River, Concur, Aderant Expert, Elite, or any other comparable financial system)
• Strong knowledge of MS Office software (Word, Excel); strong keyboarding skills
• Proficient writing and grammatical skills required

Performance Traits:

• Solid attention to detail; able to work on multiple projects simultaneously
• Must have good organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Ability to handle sensitive and/or confidential documents and information
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level