Executive Support Officer

• School of Historical and Philosophical Inquiry

• Full-time (100%), permanent position

• Base salary will be in the range $85,451 - $94,983 + 17% Superannuation (HEW Level 5) 

• Enjoy a diverse role that blends executive assistant support with marketing and communications initiatives

• Based at our St Lucia Campus

Join the School of Historical and Philosophical Inquiry as an Executive Support Officer and play a pivotal role in supporting senior leadership within a dynamic and collaborative university environment. This exciting opportunity is ideal for a highly organised and proactive individual who thrives in a fast-paced setting and enjoys building strong relationships across diverse stakeholder groups.

In this varied role, you will provide high-level executive and administrative support to the Head of School and School Manager, while also contributing to the coordination of events, marketing initiatives, and communications activities that promote the School’s profile and impact. You will be trusted to manage competing priorities, coordinate key operational activities, and support the smooth and effective running of the School.

If you are an experienced professional with exceptional organisational skills, strong attention to detail, and a passion for delivering high-quality support, we encourage you to apply.

Key responsibilities will include, but are not limited to: 

• Manage the Head of School’s daily operations, including diary management, meetings, communications, correspondence, and travel coordination.

• Provide high-level administrative and secretarial support to committees, working parties and School forums.

• Coordinate School events, workshops, and conferences, ensuring smooth logistics and proactive issue management.

• Liaise with staff, students, government, industry, and community stakeholders while overseeing office administration, briefing materials, and follow-up actions.

• Support financial, marketing, and digital communications activities, including expense management, approvals, website/social media updates, and promotional materials.

Candidates should possess proven experience in administrative, executive support, or secretarial roles, along with exceptional interpersonal and written communication skills. The successful applicant will demonstrate strong organisational abilities, including the capacity to prioritise competing tasks, manage workloads effectively, and work independently to meet deadlines in a fast-paced environment. Additionally, you will demonstrate:

• A bachelor’s degree with subsequent relevant experience; or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training.

• Relevant administrative, executive support or secretarial experience in a tertiary education institution or other large organisation, including experience in office administration, marketing and communication.

• High level written, oral and interpersonal skills

• Excellent organisational and time management skills, as well as a commitment to a high level of customer service.

• Ability to prioritise competing work demands and meet deadlines, whilst maintaining accuracy and attention to detail. Advanced stakeholder management and engagement skills.

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.

For more information about this opportunity, please contact Cara Herington, School Manager at [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line. 

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.

Pre-employment checks may include: verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.

Applications close Monday, 31 August 2026 AEST (R-65392). Please note that interviews have been tentatively scheduled for Friday, 11 September 2026.