Executive/ Senior Executive - Front Office

Anton Paar develops, produces and distributes highly accurate laboratory instruments and process measuring systems, and provides custom-tailored automation and robotic solutions. It is the world leader in the measurement of density, concentration and CO2 and in the field of rheometry.
At Anton Paar India, we are responsible for the distribution process, including sales, service, customer and application support, and logistics.
You may visit our website for more information at http://www.anton-paar.com/
Also, you may like to have a glimpse about the culture at Anton Paar India at https://www.anton-paar.com/in-en/jobs/corporations/working-at-anton-paar-india-pvt-ltd/

Job Overview: The Front Office Executive will be responsible for managing all front desk operations and ensuring seamless experience for visitors, clients and employees. The role involves overseeing reception activities, visitor management, meeting room coordination, housekeeping supervision and courier management while maintaining a professional and well-organized office environment. The incumbent will serve as the first point of contact for all visitors and contribute to the efficient day-to-day functioning of the office.
Responsibilities and Duties:

• Front Office & Reception Management Manage reception operations, visitor handling, and front-office coordination while ensuring a professional workplace experience.

• Visitor & Guest Management Coordinate visitor schedules, guest support, and hospitality arrangements for a seamless experience.

• Meeting Room Coordination Manage meeting room bookings, scheduling, setup requirements, and utilization tracking.

• Housekeeping & Facility Coordination Coordinate housekeeping activities and support facility-related requirements to maintain workplace standards.

• Courier & Mail Management Handle courier, postal, and document dispatch activities while maintaining accurate records.

• Administrative Support Maintain operational records, support documentation activities, and assist with routine office administration.

• MIS & Reporting Maintain trackers, prepare operational reports, and ensure records remain accurate and audit-ready.

• Bachelor’s degree in any discipline
• Relevant experience in front office, or administrative roles
• Prior experience in handling visitors, scheduling, and office coordination preferred

Required Skills and Abilities:

•  Strong communication and interpersonal skills.
•  Professional and customer-focused approach.
•  Good coordination and stakeholder management skills.
•  Strong organizational and multitasking abilities.
• Attention to detail and accuracy.
•  Proficiency in MS Office (Excel, Word, Outlook).
• Problem-solving and follow-up skills.