Executive, Rewards and HR Operations

Company Description

Established in 1961, Malayan Flour Mills Berhad (MFM) is the pioneer in the flour milling industry in Malaysia. MFM has grown to become the leading flour miller in Malaysia with regional presence in Vietnam and Indonesia. Over the years, we have expanded into poultry integration, aquaculture, and raw material trading. In FY23, the group revenue was RM2.15 billion. 

MFM is one of the major poultry integrators in poultry feeds, breeding, farming with a state-of-the-art processing facility across the poultry value chain. Designed to meet the domestic and international markets, the advanced facility will process up to 300,000 birds per day. 

With our asset of 3,000 people, we have transformed and grown in Malaysia and regionally.  Synergising with our workforce, we embrace Artificial Intelligence, Big Data, Internet of Things (IoT) in our day-to-day business. Through our partnership with Tyson Food, Inc. and Toyota Tsusho Group, we aspire to be a leading global halal food enterprise while achieving sustainable development goals. 

Building the workforce of the future…Today. We invite you to be part of our team! 

Job Description

Payroll Management

• Responsible for administering the payroll for the Executive level and above as well as all levels of employees under branches, retails and depots. 
• Verifying the accuracy of salary computation prepared by HR Executive at Plant and Farm for Non-Executive level staff and below.
• To ensure the submission of a statutory contribution to ensure compliance and no penalties cases.
• To monitor and ensure timely submission of monthly related payroll reports i.e. General Ledger and Cost Centre to the Finance Department.
• Attend to payroll-related enquiries from internal stakeholders (HR Business Partners and employees) including enquiry on wages, payroll processes and procedure and external stakeholders (HR Vendor, EPF, Socso, Income Tax) troubleshoot Payroll Avenue system errors, statutory audits, etc.

HR Administration on processes and letters

• Prepare Employment Letters and all related letters for new hires.
• Prepare HR routine letters i.e. appointment, new contract/contract renewal, confirmation, employment verification, transfer, promotion, acceptance of resignation, etc.
• Manage HR processes i.e. confirmation, contract renewal, retirement, resignation, promotion, transfer etc to ensure closure.

HR Operations

• Manage overall staff personal files and information, ensuring all information/files are kept with the highest level of confidentiality and integrity.
• Attend to all queries with regards to staff matters i.e. leave management, attendance management and payroll management.
• Manage timely production, collation, storage and reporting data pertaining to organisational headcounts, labour cost, and employees’ personal records.

Human Resource policies and procedures

• To assist in developing relevant HR policies and procedures, act as the custodian of all HR policies, and guide managers accordingly.
• Advise and support on issues related to labour legislation, and disputes.

Annual Salary Review & Bonus Payout

• Involved in the preparation of annual salary review and bonus exercise.

Reporting

• Reporting on Attrition Rate, Demographics, Bursa Report, Government agencies, etc.

Employee Medical Coverage

• Medical Third Party Administrator (TPA) on outpatient, outpatient specialist and dental for staff and/or family members.
• Assist in insurance renewal Group Hospitalization & Surgical Insurance (GH&SI), Group Personal Accident (GPA), and Group Term Life (GTL). 
• Handling outpatient claims and issuing guarantee letters on a need basis.
• Handling SOSCO claims submission.

Human Resource Information System (HRIS)

• Lead support for the HRIS implementation and to ensure the system meets our requirements.
• Responsible for creating permission list, users’ roles and profiles upon request from the HRIS security administrator.
• Liaison between the vendor and MIS team for technical support, system changes or upgrades, and statutory requirements changes.
• Train and guide users on the HRIS system.
• Coordinate HRIS circulation of the company’s news and information.

Industrial Relations

• Assist in industrial relations activities including handling all matters related to disciplinary actions, grievances, counselling, staff misconduct, advising and guiding management the best practice.
• Seek IR consultant (MECA) advice for all IR cases
• Provide services and support to business partners and other functional teams in Head Office and branches when required.
• Maintain and create a positive atmosphere and culture within the Company that allow for communication that ensure positive morale among employees.

Rewards

• Assist in preparing proposal relating to total rewards such as salary, compensations & benefits and incentive schemes.
• Assist in salary survey data submission and work closely with consultants on all enquiries about the rewards matters (if any)
• Assist in research and data collection on the general market as well as competitors’ reward practices

HR Processes & Documentations Audit

• Assist in preparing audit procedures and checklists and the execution process.
• Audit farms and plants HR and present the findings with gap analysis and propose the action plans.

To perform other tasks and assignments as directed by the Management from time to time.

Qualifications

• Bachelor’s Degree in Human Resources Management/ Organizational Psychology or equivalent.
• Preferably 2 - 5 years of working experiences
• Good communication and interpersonal skills.

Additional Information

• Winner of HR Asia Best Company to Work For in Asia for 7 consecutive years in 2024, 2023, 2022, 2021, 2020, 2019 & 2018
• Winner of HR Asia Most Caring Company Award for 6 consecutive years in 2024, 2023, 2022, 2021, 2020 & 2019
• Winner of HR Asia Diversity, Equity & Inclusion Award for 2 consecutive years in 2024 & 2023
• Winner of HR Asia Sustainable Workplace Award in 2024
• Winner of HR Asia Happiest Workplace Award in 2024