Executive Receptionist

Job Description
We are seeking a highly organized and proactive Executive Receptionist to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office and supporting our executives with a variety of tasks. If you are detail-oriented, have excellent communication skills, and thrive in a dynamic environment, we would love to hear from you.
Job responsibilities:

• Manage the purchasing of market and office supplies to ensure the office is well-stocked.
• Handle the receipt of mail, welcome external clients.
• Manage exchange contracts, and liaise with court officials as needed.
• Coordinate with facilities to address and resolve any office maintenance issues promptly.
• Print and prepare books and documents for executives.
• Organize small events, liaising with pre-registered suppliers to ensure successful execution.
• Arrange meeting rooms, assisting visitors with Zoom connections and other technical needs.
• Oversee the duties of the general services assistant, including cleaning and pantry services.
• Approve access within the bank's internal system, ensuring compliance with security protocols.
• Manage the entry and exit of contractors, coordinating with building management.

Required qualifications, capabilities, and skills:

• Proven experience as an receptionist, or in another relevant administrative role.
• Availability to work from Monday - Friday 8am to 5pm with 1 hour lunch break, in our Rio de Janeiro office location.
• Solid organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Experience with scheduling software and virtual meeting platforms like Zoom is preferred.

If you meet these qualifications and are eager to contribute to a dynamic team, we encourage you to apply for the position today!
About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.