General Description (major areas of responsibility of this position):
A person in this role serves as the central administrative hub for corporate operations, delivering a professional, welcoming first impression while managing day-to-day office logistics, cross-departmental administrative workflows, and risk-management support. This role combines visitor and telephone management with critical responsibilities in facilities coordination, onboarding, calendar organization, mail/shipping logistics, and documentation maintenance for leases and insurance claims.
Minimum Qualifications & Skills
Education & Experience: High School Diploma or equivalent; 2+ years of administrative support, office coordination, or corporate reception experience.
Technical Skills: Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) with strong digital file management.
Insurance & Documentation: Familiarity with filing auto/general liability claims, tracking Certificates of Insurance (COIs), and logging contracts.
Core Competencies: Polished verbal and written communication, proactive calendar and conflict resolution, and meticulous attention to detail.
Core Responsibilities
Reception & Communication: Serve as the first point of contact for guests; manage multi-line phone calls, messaging, and lobby security.
Insurance & Lease Administration: File insurance claims, coordinate with adjusters, collect vendor COIs, and maintain organized contract files in Google Drive.
Calendar, Travel & Events: Manage meeting schedules and room bookings, coordinate travel arrangements, and organize catering for office events.
Facilities & Logistics: Handle incoming/outgoing mail and shipments, maintain office equipment, track supply inventory, and keep breakrooms and meeting rooms orderly.
Onboarding & Access Control: Partner with HR to program building access badges, prep workstations, and assist new hires during orientation.
Assist Corporate Service Manager as needed
Empowered and Engaged • Customer-Centric • Powerful Brands and Services • Always Moving Forward • One-Team • Environmental Health & Safety
Continental Battery Systems ∙ 750 W John Carpenter Way, Ste 900, Irving, TX 75039∙ www.continentalbatterycompany.com
Skills Required
- High school diploma or equivalent
- 2+ years of administrative support, office coordination, or corporate reception experience
- Proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets
- Strong digital file management skills
- Familiarity with filing auto and general liability claims
- Experience tracking Certificates of Insurance and logging contracts
- Polished verbal and written communication
- Calendar management and conflict resolution skills
- Meticulous attention to detail
What We Do
Continental Battery Systems is a North American distributor of aftermarket batteries, energy-storage systems and battery recycling solutions. It serves OEMs, aftermarket providers and major retailers, supplying products for automotive, commercial, marine, RV, golf, powersports and industrial applications. Its national distribution network combines local market expertise with regional distribution centers, and the company describes its mission as delivering reliable power through renewable solutions that support communities.
