Executive & Personal Assistant - Singapore

About the Role

We are seeking a world-class Executive Assistant for the CEO to enable a high-performance, multi-city operational rhythm across the globe.

This role goes far beyond traditional administrative support. You will act as a strategic partner, logistics architect, and operational force multiplier, ensuring the CEO can operate at peak cognitive and creative performance with zero friction, regardless of geography.

You will manage a globally distributed personal operating system — overseeing residences, travel, scheduling, communication flows, and high-stakes interactions — while navigating a fast-paced environment with discretion, cultural fluency, and impeccable execution.

This position is ideal for someone who thrives in ambiguity, anticipates needs before they arise, and excels at orchestrating complex cross-border logistics with calm precision.

What You Will Do

• Executive Operations: Manage the CEO’s calendar, priorities, and communication flow across global time zones to maximize strategic focus and impact.

• Global Travel Management: Implement an international travel SOP end-to-end, including visas, airport services, accommodations, workspace setup, housekeeping, and logistical preparation.

• Multi-City Residence Management: Oversee the CEO’s residences in US and APAC —ensuring each location is fully stocked, prepared, and functioning prior to arrival.

• Lifestyle Systems & Personal Ops: Manage errands, private meeting scheduling, restaurant reservations, and recurring personal needs with discretion and efficiency.

• Proactively resolve unexpected issues—such as flight disruptions, hotel challenges, or last-minute schedule changes—demonstrating exceptional problem-solving and adaptability.

• Confidential, High-Judgment Support: Handle sensitive information, high-stakes interactions, and dynamic changes with professionalism and impeccable judgment.

Skills, Qualifications and Experience We Look for

• 3+ years of relevant experience as a Personal Assistant, Lifestyle Manager, Executive Assistant, high-end hotel concierge, or cabin crew serving premium clients.

• Fluent English communication skills, with the ability to operate confidently in international environments and handle global travel logistics.

• Proven ability to travel frequently and work flexible, non-standard hours, including last-minute schedule changes and extended trips.

• High level of integrity, discretion, and professionalism, with a demonstrated commitment to confidentiality and protecting personal privacy.

• Strong service mindset and people skills, with refined etiquette, a polished presence, and the ability to anticipate needs before they arise.

• Ability to stay calm under pressure, adapt to rapid changes, and operate with absolute reliability.

About Plaud Inc.

Plaud is building the world's most trusted AI work companion for professionals to elevate productivity and performance through note-taking solutions, loved by over 1,000,000 users worldwide since 2023. With a mission to amplify human intelligence, Plaud is building the next-generation intelligence infrastructure and interfaces to capture, extract, and utilize what you say, hear, see, and think.

Plaud Inc. is a Delaware-incorporated, San Francisco-based company pushing the boundary of human–AI intelligence through a hardware–software combination. With SOC 2, HIPAA, GDPR, ISO27001, ISO27701, and EN18031 compliance, Plaud is committed to the highest standards of data security and privacy protection.

To learn more about Plaud, please visit https://www.plaud.ai and follow along on Instagram, X, Facebook, LinkedIn, and YouTube.

Why You Should Join Us

Plaud is building the next generation intelligence infrastructure and interfaces to capture, extract, and utilize intelligence from what people say, hear, see, and think.

• Plaud is a bootstrapped, skyrocketing, profitable company with a $250M revenue run rate achieved in just three years.

• Define the next-gen paradigm for human-AI interaction.

• Gain exposure to cutting-edge AI for Pro tools and play a direct role in our global expansion.

• Work with passionate teammates who value innovation, collaboration, and customer success.

• Grow your career in a culture that champions continuous learning and fast career development.

• Market-competitive compensation, global exposure, and a vibrant, creativity-fueled work atmosphere.

Disclaimer: Plaud is and will continue to be an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristics.