The Role
Provides trusted operational and administrative support to a Global Leadership Team member. Coordinates calendars, inboxes, travel, meetings, projects, timelines, actions, milestones, and cross-time-zone activity. Tracks priorities, risks, dependencies, and follow-up while serving as a strategic filter for competing demands. Supports global events, executive meetings, trustee travel, and visas, collaborating with other coordinators to ensure seamless coverage.
Summary Generated by Built In
World Animal Protection are looking for an Executive Operations Coordinator to help us move the world to protect animals.
As an Executive Operations Coordinator, you'll be the trusted operational partner to a member of our Global Leadership Team. You will be able to smooth complexity out of their day and give them the space to focus on strategy rather than logistics. It's a role built on judgement, trust, and quiet initiative. You will be empowered with real scope to shape how things get done.
What you'll do
- Coordinate plans, projects and delivery with stakeholders internally and externally.
- Own complex diaries, inboxes and cross-timezone scheduling, keeping everyone briefed and on time.
- Organise travel and accommodation for board members, executives and guest speakers, in line with policy.
- Structure timelines and sequence activity so leaders can execute complex pieces of work with confidence.
- Track delivery of time-bound priorities e.g. org planning, reviews, key initiatives.
- Keep oversight of actions, milestones and dependencies, following through with clarity and diplomacy.
- Provide support at global meetings, capturing outcomes and next steps in real time.
- Identify priorities, risks and upcoming demands before they become problems.
- Act as a strategic filter for competing priorities.
- Contribute to shared global event logistics, including trustee travel and visas.
- Collaborate with fellow Executive Operations Coordinators to close gaps and keep coverage seamless.
What can we offer you?
We are offering a competitive salary and benefits including.
- Help saving for your retirement - join our pension scheme and we’ll match contributions up to 6%
- 24 days’ holiday per year when you join, plus an additional day with each year of service up to 5 days
- Opportunity to flex public holidays to an alternate day that better suits an employee and their beliefs.
- Additional 3 days to be taken at the end of the calendar year.
- 2 global Wellbeing midyear closure days
- Flexibility – the opportunity to choose start times that align with both business needs and your work-life balance, ensuring the right fit for both the job holder and the role requirements
- Life Assurance - all World Animal Protection employees receive Life Assurance. Under the Death in Service benefit scheme the employee will receive 3x annual salary to go to their nominated beneficiary.
- Volunteer Leave - 2 days per year to volunteer for a cause of your choice
- A range of 'Inclusivity Benefits': providing various types of leave to support belonging and inclusion at work and to assist our employees during critical moments. This includes leave for Bereavement, Carers, Disability, Menstrual/Menopause, Pregnancy Loss, Fertility Treatment, Gender Affirming Medical needs, Companion Animal Bereavement, and 'Pawternity' leave.
- Long Service Milestones to celebrate 10 year anniversary (and every subsequent 5 years) with bonus day off and employee 'shout out'
- 24/7 Employee Assistance Programme and Employee Wellbeing Portal
Our commitment to equity, diversity and inclusion
To achieve our aim of making World Animal Protection a Diverse and Inclusive employer, we particularly welcome applications from individuals of traditionally under-represented communities and backgrounds.
Our values and behaviours
At World Animal Protection we recruit with our values & behaviours in mind. Please bear this in mind through your application journey. These are:
- Global: We make decisions & act with a global mindset
- Diverse and Inclusive: We actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all
- Collaborative: We work together and co-create to achieve lasting change
- Agile: We make change happen in a fast-moving world
- Growing People: We continually learn and develop
- Accountable: We are role models. We take responsibility for our actions and encourage others to do the same
- Courageous: We push boundaries, take risks and set ambitious targets
About
At World Animal Protection, we are a global organisation dedicated to ending the exploitation of animals. For over 75 years, we have been at the forefront of animal welfare, exposing cruel systems, promoting animal-friendly alternatives, and influencing policy change. We aim to create a world where animals live free from cruelty and suffering.
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The Company
What We Do
World Animal Protection is a global organization dedicated to ending animal exploitation and cruelty. They work to create a world where animals live free from suffering by exposing cruel systems, promoting animal-friendly alternatives, and influencing policy change.
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