About Monark
At Monark, we are builders, collaborators, and changemakers. Our diverse portfolio spans real estate, healthcare, and strategic investments – all unified by a shared mission: to drive impact through integrity, innovation, and execution. We operate at a fast pace, guided by purpose and committed to delivering meaningful results.
The Opportunity
We’re seeking a highly organized, strategically minded, and proactive Executive Operations Coordinator to support our Chief Operations Officer (COO). This role is a unique blend of executive support, operations coordination, and project management, providing critical oversight across cross-functional initiatives while ensuring the COO’s office operates efficiently.
This position is being offered as an 18-month maternity leave coverage. Depending on business needs and performance, there may be opportunities for continued growth within the company beyond the initial term.
The successful candidate will act as a central coordination point across teams, helping drive operational alignment, manage key initiatives, and ensure effective communication across the organization.
What You’ll Do
Operations & Project Coordination
- Coordinate and track cross-functional operational initiatives led by the COO.
- Maintain visibility across multiple workstreams to ensure projects remain aligned with strategic priorities.
- Monitor timelines, deliverables, and dependencies across departments,
- Identify potential operational risks or roadblocks and escalate proactively.
- Support leadership in tracking progress on operational priorities and key initiatives.
Executive Office Management
- Manage complex calendars, scheduling priorities, and meeting logistics for the COO.
- Coordinate internal and external meetings with partners, leadership, and cross-functional teams.
- Prepare agendas, track action items, and ensure follow-ups are completed.
- Act as a trusted liaison between the COO and internal teams, external partners, and shareholders.
- Handle sensitive and confidential information with professionalism and discretion.
Cross-Functional Coordination
- Facilitate meetings across multiple teams including Operations, Finance, Procurement, Product Support, and Marketing.
- Coordinate communication between departments to ensure alignment on operational priorities.
- Track key updates across teams and maintain clear documentation of discussions, decision, and action items.
- Support the onboarding and coordination of new partners or operational initiatives as needed.
Operational Reporting & Insights
- Assist with compiling operational updates and insights for leadership.
- Support the creation of executive summaries, reports, and presentations.
- Organize data and insights to help leadership track performance and operational progress.
Process Improvement & Documentation
- Document operational workflows, processes, and key internal procedures,
- Support initiatives that improve efficiency across operations and executive workflows.
- Help evaluate tools and systems that enhance productivity, collaboration, and reporting.
Tools & Systems
- Maintain project tracking systems and task management tools used across operations.
- Support leadership in implementing productivity and workflow tools where appropriate.
- Assist in organizing operational information and documentation for accessibility across teams.
What You Bring
- 3+ years supporting senior executives in a fast-paced, multi-functional environment.
- Experience coordinating operational initiatives or cross-functional projects.
- Exceptional organizational and time management skills.
- Strong communication and stakeholder management abilities.
- High level of professionalism, discretion, and sound judgment.
- Advanced proficiency with productivity tools and project management platforms.
- Ability to manage multiple priorities while maintaining attention to detail.
- A proactive mindset – you anticipate needs, identify opportunities for improvement, and take initiative
Skills Required
- 3+ years supporting senior executives in a fast-paced, multi-functional environment.
- Experience coordinating operational initiatives or cross-functional projects.
- Exceptional organizational and time management skills.
- Strong communication and stakeholder management abilities.
- High level of professionalism, discretion, and sound judgment.
- Advanced proficiency with productivity tools and project management platforms.
- Ability to manage multiple priorities while maintaining attention to detail.
- A proactive mindset; anticipate needs and identify opportunities for improvement.
What We Do
With sales of over $500 million and more than 200 employees across the globe, Monark is an established leader in property development, e-commerce business models and business consulting. Since 2001, Monark has built a diverse portfolio of luxury properties throughout North America, ranging from top-tier golf courses to over $100 million worth of real estate, including townhomes, hotels and resorts. Monark specializes in all aspects of the construction industry, right from the planning stage to development. In addition to construction and property management, Monark Group is comprised of multiple successful e-commerce sites and consulting firms. With proven success in the e-commerce world, independent retailers look to Monark to develop and support their online retail businesses. To date, Monark has invested in over 30 major e-commerce sites and numerous business start-ups. Monark is committed to providing superior customer service and owes much of its success to this commitment. Today, Monark continues its reign by developing its prospering business portfolio and aiding investors in realizing their dreams.
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