Executive Operations and Administrative Assistant

7-Eleven is an iconic family of brands with over 86,000 locations, surpassing every retailer in the world. We revolutionize convenience, restaurants and fuel through cutting edge innovation — working hard to be the customer's first choice. 7-Eleven empowers our employees to "activate awesome" and make a meaningful impact in their stores and communities every day. If you're ready to grow, lead and make a difference, come join our team and help shape the future of convenience.

Job Summary:

The Executive Operations & Administrative Assistant provides high-level administrative and operational support to senior leadership, while reporting directly to the Senior HR Director. This role serves as a key partner across HR (People), Risk, IT, and Travel functions, ensuring seamless coordination of executive priorities and business operations.

The position requires a highly organized, detail-oriented professional who can manage confidential information, support cross-functional initiatives, and balance executive support with operational responsibilities.

Main Responsibilities:

Executive & Administrative Support

• Assist with shipping and logistics coordination.
• Prepare for Dallas office meetings and coordinate presentations and participant engagement.
• Manage office operations including supplies, scheduling, and facilities.
• Oversee vendor relationships for events and office services.

Operational & Cross-Functional Support

• Support daily operations across departments by handling administrative tasks, coordinating activities, and ensuring teams have needed information and resources.
• Assist with planning and tracking projects by gathering information with cross functioning departments, conducting research, scheduling tasks, and supporting key initiatives.
• Review processes and help implement changes to reduce inefficiencies and improve productivity.

Risk Management Support

• Assist in risk management projects and governance initiatives.
• Gather, analyze, and validate data for reporting and decision-making.
• Support presentation preparation, documentation, tracking, and reporting cycles.
• Coordinate with stakeholders to ensure compliance and program execution.

Travel Coordination

• Manage domestic and international travel logistics
• Coordinate flights, accommodations, itineraries, and visa requirements
• Prepare and reconcile travel-related expense reports

IT & Vendor Support

• Provide technology‑related support to address and manage office IT issues.
• Ensure smooth tracking and coordination of IT‑related activities to support effective issue resolution.
• Serve as a liaison to support collaboration between 7&i and 7IN on technology‑related topics and initiatives.

People (HR) Support

• Partner with HR on onboarding and employee logistics
• Coordinate equipment setup, badge provisioning, and system access
• Support employee engagement initiatives and internal communications

Supervision/Management of others:  N/A

External Network:  SEI,7&i Holdings, Various Outside Resources, Vendors, and Global Industry Leaders and Stakeholders

KPI’s: 

• Accuracy and timeliness of reports and documentation.
• Successful coordination of travel and events.
• Contribution to risk and operational initiatives.
• Process efficiency improvements.

Job Requirements and Qualifications:

Education: Bachelor’s degree in business administration or related field (or equivalent experience).

Work Experience:

• 3-5 years of experience in administration, operations, or executive support.
• Strong organizational and multitasking skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Preferred Skills and Experiences:

• Experience supporting multiple teams or functions in a fast-paced environment.
• Familiarity with HR processes, onboarding, or HRIS systems.
• Experience with travel coordination or IT management.
• Exposure to financial processes such as invoicing or expense report tracking.

Language Skills: English proficiency; bilingual preferred

Location: Dallas, TX USA

Travel Requirements: 5-10%

Core Competencies:

Has the ability to contribute to projects and decisions at an advanced level around

• Communication
• Global Mindset
• Risk Management Analysis and Execution
• Working with and Managing Diverse Teams (Globally and Organizationally)

Has functional use and Knowledge of:

• Microsoft Office Suite and Teams
• Strong organizational and multitasking skills with high attention to detail
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills

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If an hourly or salary range is included in this ad it represents the range 7-Eleven in good faith believes is the range of compensation for this role at the time of this posting. The Company may ultimately pay more or less than the posted range. This range is only applicable for jobs to be performed in this state. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, long-term incentive compensation, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

For a general description of all benefits 7-Eleven is offering in the US for the position, please visit this link.

For a general description of all benefits 7-Eleven is offering in Canada for the position, please visit this link.