Association Manager

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Why Kenes:
At Kenes, we foster a family-like work environment within a global company. We understand the significance of work-life balance and strive to create an atmosphere that supports personal well-being and professional growth. We believe in empowering our employees with knowledge and skills that propel their careers forward. Join Kenes and embark on a rewarding journey where you’ll thrive both personally and professionally.
Job Summary:
We are searching for an Association Manager to join our team. In this role you will support the Officers and Council and manage the secretariat, activities, and operations of the association in accordance with guidelines and objectives.
Responsibilities:

Responsibilities:
The Association Manager is responsible for the overall administration and smooth operation of the society, supporting its strategic, operational, and business objectives.

Key Areas of Responsibility:

• Administration & Operations:
  Manage the association’s day-to-day activities, stakeholder communication, documentation, and internal processes.
• Meeting & Board Management:
  Coordinate and manage virtual and in-person meetings (Board, committees, General Assembly), including logistics, materials, minutes, and follow-ups.
• Executive & Governance Support:
  Support the Board and Officers, implement strategic plans and policies, manage elections, governance processes, and key programs (e.g., grants, endorsements).
• Project & Event Management:
  Plan and deliver key projects, awards, grants, and support congress coordination with relevant stakeholders.
• Communications & Marketing:
  Manage member communications, newsletters, website, and social media; support branding, visibility, and promotional activities.
• Financial Coordination:
  Support financial operations including budgeting, invoicing, payments, reporting, and coordination with finance teams.
• Membership Management:
  Oversee membership processes, database management, renewals, engagement, and growth initiatives.
• Stakeholder Management:
  Work closely with Board members, partners, suppliers, and internal teams to ensure effective collaboration.

Qualifications:

• University degree, or equivalent
• Excellent English (written/spoken)
• Excellent computer skills (Microsoft Office – Word, Excel, PowerPoint, Outlook)
• Working knowledge of online systems such as WordPress, CRM system.

Experience:

• 3–5 years of experience in an administrative, Project Managment, coordination role
• Experience working with non-profit associations / NGOs – an advantage

The following skills and attributes are essential:

• Strong administrative and organizational skills, with the ability to manage multiple tasks simultaneously
• Tech-savvy, with hands-on experience using a variety of digital tools (e.g., Canva, Mailchimp, Elementor, and similar platforms)
• High level of commercial and financial awareness
• Well-developed communication and interpersonal skills
• Good judgment, with the ability to work independently, proactively, and creatively
• Ability to build effective working relationships with a wide range of stakeholders, including international counterparts
• Discretion, diplomacy, and strong attention to detail

What we offer- Madrid

• Real opportunities for professional development in a leading international company
• Friendly team culture that promotes initial and continual professional education and team collaboration
• Hybrid model & Flexible working hours
• Extra remote working days / weeks
• Flexible remuneration: food, transportation, daycare
• Easy access by public transport (really close by a metro stop)