Executive Legal Assistant

This position is integral to supporting the Legal Department, handling invoicing and managing vendors for Legal.  This position also assists the paralegals with mailing notices and responses for garnishments and subpoenas, handles scheduling for Chief Legal Officer and other attorneys, and provides all manner of administrative support.

Position Title: Executive Assistant 1

Business Unit: Multiple

Reports to: Varies Based on Assignment

Position Overview:

This position is primarily responsible for performing various secretarial duties, assisting in the support of committees, compiling monthly reports to directors and completing various administrative support and special project duties. The incumbent administers various equipment and office maintenance functions and provides notary services. The incumbent provides the highest quality of service to every customer.

Primary Responsibilities:

Performs various secretarial duties such as telephone and reception duties, scheduling and coordinating meetings, making travel arrangements, typing reports and correspondence, editing work and maintaining the filing system.

Organizes and maintains a calendar of events and other meetings.

Balances multiple priorities according to established policies and procedures, accurately and timely, while maintaining confidentiality and professionalism.

Prepares agendas and minutes for various committees, maintains files for internal and regulatory users according to established policies and procedures, accurately, timely, completely and confidentially.

Gathers data from departments, complies data from minutes, assembles and copies monthly reports assuring a professional appearance and distributes the presentation package to Directors accurately and timely.

Performs various administrative support and special project duties by acting on the request of management to participate in clerical interviews.

Coordinates department moves, provides record keeping for banking industry organizations, coordinates luncheons and events and balances multiple priorities using effective communication to achieve the established goal for each project.

Administers various equipment and office maintenance functions, ensures equipment resources are maintained, encourages optimum utilization of hard and soft resources, proofs instructions when appropriate, recommends equipment replacements and upgrades to ensure productive use of equipment and software resources.

Provides notary services, conforms to required procedures to notarize internal and external signatures and maintains a log of activities according to notary laws to ensure the acceptance of documents by legal and governmental entities.

Performs other related duties and projects as assigned.

All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation’s risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines.  Compliance with regulatory laws and company procedures is a required component of all position descriptions.

Minimum Level of Education Required to Perform the Primary Responsibilities of this Position:

High School or GED

Minimum # of Years of Job Related Experience Required to Perform the Primary Responsibilities of this Position:

5

Skills Required to Perform the Primary Responsibilities of this Position:

Ability to work and multi-task in a fast paced environment   

Excellent communication skills, both written and verbal   

Excellent organizational, analytical and interpersonal skills   

Excellent customer service skills   

Ability to use a personal computer and job-related software   

MS Word - Expert Level   

MS Excel - Intermediate Level   

MS PowerPoint - Intermediate Level   

Licensures/Certifications Required to Perform the Primary Responsibilities of this Position:

N/A   

Physical Requirements or Work Conditions Beyond Traditional Office Work:

N/A  

Equal Employment Opportunity (EEO):

It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.