The Role
The Executive/HR Assistant performs various administrative duties including managing schedules, preparing documents, coordinating events, supporting HR functions, and ensuring effective office operations.
Summary Generated by Built In
SUMMARY:
Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and coordinating other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to assist in advancing Grace Health’s mission and to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SKILLS:
Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and coordinating other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Tasks assigned by Administration/the Leadership Team
- Shows initiative, is self-motivated, and has the ability to work independently on projects and assignments
- Manage day-to-day operations of the office
- Organizing and maintaining files and records for meetings
- Prepare meeting minutes for various committees and teams
- Assists with emergency preparedness
- Planning and scheduling meetings and appointments
- Managing projects and conducting research
- Preparing and editing correspondence, reports, and presentations
- Making travel and guest arrangements
- Providing quality customer service
- Working in a professional environment
- Communication liaison for correspondence for the leadership team
- Plans company-wide events
- Coordinates employee contests
- Form and Inventory management
- Maintains Policies and Procedure Manuals
- Formulates information into Microsoft PowerPoint, Excel, etc.
- Assist in HR functions i.e., orientation, prepare board packets and training materials, recruiting
- Perform all other duties as assigned
- Grace Health recognizes that managing patient care is a team effort that involves clinical and non-clinical staff. All employees must embrace a team-based approach to patient care and understand that each role is important to our success.
- Team members must demonstrate excellent team communication and coordination to provide quality patient care.
- Care coordination includes communicating with community organizations, health plans, facilities, and specialists.
- Care team members understand and embrace the concept of population management and proactively address the needs of patients and families served by this practice.
- Team members must demonstrate skill and knowledge related to effective communication with vulnerable patient populations.
- Team members must participate in Continuous Quality Improvement activities within the organization to ensure patients receive high quality care.
- All team members will be involved in the process of improving quality incomes.
- Team members will participate in the review and evaluation processes of practice performance and help to identify opportunities for improvement.
- Team members will participate in Grace Health's advocacy program.
- Follows policies and procedures of the office, including administrative, clinical, quality assurance, and personnel
- Maintain good attendance (daily, meetings, and other assignment tasks)
- Maintain timely documentation of all work assignments
- Maintain patient/employee organization confidentiality
- Routinely keep supervisor informed about attendance and job assignments
- Flexible in being able to manage multiple projects simultaneously
- Work effectively and efficiently
- Work cooperatively with providers, administration, and peers
- Must be able to work as a team player
- Work must be accurate and complete
To perform this job successfully, an individual must be able to assist in advancing Grace Health’s mission and to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SKILLS:
- Pleasant personality
- Cooperative attitude
- Administrative skills
- Written and oral communication skills
- Organization skills
- Computer skills (proficient in Word, PPT, Excel, and other Office Suite programs)
- Financial management skills
EDUCATION and/or EXPERIENCE:
- Must have a High School Diploma, A college degree is strongly preferred
- 3 to 5 years experience in healthcare and administration
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms; stoop, kneel, crouch, or crawl; and taste or smell.
The employee must occasionally lift and /or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms; stoop, kneel, crouch, or crawl; and taste or smell.
The employee must occasionally lift and /or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Top Skills
Excel
Microsoft Office Suite
PowerPoint
Word
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Grace Health is a Federally Qualified Health Center that has been providing health care in Calhoun County since 1986. Our services include: Family Practice, Internal Medicine, Pediatrics, OB/GYN, Dental, Behavioral Health, Optometry/Vision Care, Podiatry and Physical Therapy. Grace Health accepts Medicaid, Medicare, uninsured and most commercial insurances. Currently, over 300 staff are employed by Grace Health. We are actively looking to grow our team with individuals who are respectful, friendly, helpful, and are passionate about serving others.
Grace Health's Vision: A community in which all people achieve their full potential for health and well-being across the lifespan. We work to be trusted by patients, a valued partner in the community, and creator of positive change.
