The Role
Provides executive and office administration, including calendar and travel coordination, meeting support, correspondence, records management, event planning, research, presentations, inventory, policy documentation, and customer service. Assists with HR activities such as orientation, recruiting, training materials, and board packets. Requires confidentiality, strong communication and organization skills, proficiency with Microsoft Office, and healthcare administration experience.
Summary Generated by Built In
Summary:
Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and coordinating other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required.
Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to support and advance Grace Health's mission while satisfactorily performing each essential duty. The requirements listed below represent the knowledge, skills, and abilities required for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Skills:
The physical demands described herein represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit, and use hands to finger, handle, or feel objects, tools, or controls. The employee occasionally is required to reach with hands and arms, stoop, kneel, crouch, or crawl, and taste or smell.
The employee must occasionally lift and /or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment:
Grace Health is a faith-based, federally qualified health center (FQHC). We provide primary healthcare services to underserved, underinsured, and uninsured individuals throughout southeastern Kentucky. Our mission is "to show the love and share the truth of Jesus Christ to southeastern Kentucky through access to compassionate, high-quality primary healthcare for the whole person."
The work environment characteristics described herein are representative of those employee encounters while performing the essential functions of this position. Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.
The noise level in the work environment is typically moderate.
Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and coordinating other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required.
Essential Duties and Responsibilities:
- Tasks assigned by Administration/the Leadership Team
- Shows initiative, is self-motivated, and has the ability to work independently on projects and assignments
- Manage day-to-day operations of the office
- Organizing and maintaining files and records for meetings
- Prepare meeting minutes for various committees and teams
- Assists with emergency preparedness
- Planning and scheduling meetings and appointments
- Managing projects and conducting research
- Preparing and editing correspondence, reports, and presentations
- Making travel and guest arrangements
- Providing quality customer service
- Working in a professional environment
- Communication liaison for correspondence for the leadership team
- Plans company-wide events
- Coordinates employee contests
- Form and Inventory management
- Maintains Policies and Procedure Manuals
- Formulates information into Microsoft PowerPoint, Excel, etc.
- Assist in HR functions i.e., orientation, prepare board packets, and training materials, recruiting
- Perform all other duties as assigned
- Grace Health recognizes that managing patient care is a team effort involving both clinical and non-clinical staff. All employees must embrace a team-based approach to patient care and understand that each role is important to our success.
- Team members must demonstrate excellent communication and coordination skills to provide quality patient care.
- Care coordination includes communication with community organizations, health plans, facilities, and specialists.
- Care team members must understand and embrace the concept of population health management and proactively address the needs of patients and families served by the practice.
- Team members must demonstrate the skills and knowledge necessary to communicate effectively with vulnerable patient populations.
- Team members must participate in Continuous Quality Improvement (CQI) activities within the organization to ensure patients receive high-quality care.
- All team members will be involved in improving quality outcomes.
- Team members will participate in the review and evaluation of practice performance and help identify opportunities for improvement.
- Team members will participate in Grace Health's advocacy program.
- Follows all organizational policies and procedures, including administrative, clinical, quality assurance, and personnel policies.
- Maintains satisfactory attendance, including attendance at meetings and completion of assigned tasks.
- Maintains timely documentation of all work assignments.
- Maintains patient confidentiality.
- Routinely keeps the supervisor informed regarding attendance and job assignments.
- Demonstrates flexibility and the ability to multitask.
- Works effectively and efficiently.
- Works cooperatively with providers, administration, and peers.
To perform this job successfully, an individual must be able to support and advance Grace Health's mission while satisfactorily performing each essential duty. The requirements listed below represent the knowledge, skills, and abilities required for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Skills:
- Pleasant personality
- Cooperative attitude
- Administrative skills
- Written and oral communication skills
- Organization skills
- Computer skills (proficient in Word, PPT, Excel, and other Office Suite programs)
- Financial management skills
- Must have a High School Diploma, A college degree is strongly preferred
- 3 to 5 years’ experience in healthcare and administration
The physical demands described herein represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit, and use hands to finger, handle, or feel objects, tools, or controls. The employee occasionally is required to reach with hands and arms, stoop, kneel, crouch, or crawl, and taste or smell.
The employee must occasionally lift and /or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment:
Grace Health is a faith-based, federally qualified health center (FQHC). We provide primary healthcare services to underserved, underinsured, and uninsured individuals throughout southeastern Kentucky. Our mission is "to show the love and share the truth of Jesus Christ to southeastern Kentucky through access to compassionate, high-quality primary healthcare for the whole person."
The work environment characteristics described herein are representative of those employee encounters while performing the essential functions of this position. Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.
The noise level in the work environment is typically moderate.
Skills Required
- High school diploma
- College degree
- 3 to 5 years of experience in healthcare and administration
- Administrative skills
- Written and oral communication skills
- Organization skills
- Proficiency in Microsoft Word, PowerPoint, Excel, and other Office Suite programs
- Financial management skills
- Ability to maintain confidentiality
- Project coordination experience
- Strong computer and Internet research skills
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The Company
What We Do
Grace Health is a Federally Qualified Health Center that has been providing health care in Calhoun County since 1986. Our services include: Family Practice, Internal Medicine, Pediatrics, OB/GYN, Dental, Behavioral Health, Optometry/Vision Care, Podiatry and Physical Therapy. Grace Health accepts Medicaid, Medicare, uninsured and most commercial insurances. Currently, over 300 staff are employed by Grace Health. We are actively looking to grow our team with individuals who are respectful, friendly, helpful, and are passionate about serving others. Grace Health's Vision: A community in which all people achieve their full potential for health and well-being across the lifespan. We work to be trusted by patients, a valued partner in the community, and creator of positive change.
