Executive Expense Operations Specialist

Career-defining. Life-changing. 

At iRhythm, you’ll have the opportunity to grow your skills and your career while impacting the lives of people around the world. iRhythm is shaping a future where everyone, everywhere can access the best possible cardiac health solutions. Every day, we collaborate, create, and constantly reimagine what’s possible. We think big and move fast, driven by our commitment to put patients first and improve lives. We need builders like you. Curious and innovative problem solvers looking for the chance to meaningfully shape the future of cardiac health, our company, and your career

About This Role:

Job Overview

We are seeking a highly detail-oriented Executive Expense Operations Specialist to support our global executive administrative team. This role is focused primarily on end-to-end expense report preparation, audit, and submission for senior leaders and executives, ensuring accuracy, compliance, and timely reimbursement.

This individual will act as an extension of the Executive Admin function — enabling leaders to stay focused on strategic priorities by delivering seamless, high-quality expense support.

This role sits at the intersection of executive support and finance operations, requiring strong judgment, discretion, and service orientation.

Key Responsibilities

Executive Expense Management

• Prepare, review, and submit high-volume executive expense reports in a timely and accurate manner
• Ensure all expenses comply with company policies, documentation requirements, and audit standards
• Validate receipts, coding, and cost center allocation; follow up on missing or incomplete documentation
• Reconcile corporate card transactions and ensure alignment with submitted expenses
• Track and resolve discrepancies, policy exceptions, and reimbursement delays

Executive Support Interface

• Partner closely with Executive Assistants and senior leaders to proactively manage expense workflows
• Anticipate executive needs (travel, events, customer engagements) and prepare expense submissions accordingly
• Provide white-glove support with a strong focus on responsiveness and confidentiality

Compliance & Process Excellence

• Maintain strict adherence to internal controls, audit requirements, and corporate expense policies
• Identify trends, recurring issues, and opportunities to improve efficiency or reduce cycle time
• Support training and guidance to executives/admins on expense policies and tools
• Partner with the Travel & Expense administrator to resolve expense report issues, escalate recurring or high-risk matters, align guidance for executives/admins, and improve processes to reduce rework and cycle time

Contract, Procurement & Administrative Support

• Support contract processing activities, including routing documents, coordinating approvals, tracking status, and ensuring required information is complete
• Assist with purchase requisition creation, review, follow-up, and coordination with stakeholders to support timely procurement processing
• Perform related administrative tasks such as maintaining records, organizing supporting documentation, monitoring pending items, and following up on open actions
• Coordinate with internal teams to clarify requirements, resolve administrative issues, and help ensure smooth execution of finance and procurement-related processes

Systems & Reporting

• Utilize expense management systems (e.g., Concur or similar) to process and track submissions
• Maintain accurate records and documentation for audit readiness
• Generate basic reporting on expense status, cycle times, and exceptions

Other Duties

• Work flexibly by supporting and participating in other duties, projects, and administrative tasks as directed by the Management Team

Location:

As a part of our core values, we ensure an inclusive workforce. We welcome and celebrate people of all backgrounds, experiences, skills, and perspectives. iRhythm Technologies, Inc. is an Equal Opportunity Employer. We will consider for employment all qualified applicants with arrest and conviction records in accordance with all applicable laws.

iRhythm provides reasonable accommodations for qualified individuals with disabilities in job application procedures, including those who may have any difficulty using our online system. If you need such an accommodation, you may contact us at [email protected]

About iRhythm Technologies
iRhythm is a leading digital healthcare company that creates trusted solutions that detect, predict, and prevent disease. Combining wearable biosensors and cloud-based data analytics with powerful proprietary algorithms, iRhythm distills data from millions of heartbeats into clinically actionable information. Through a relentless focus on patient care, iRhythm’s vision is to deliver better data, better insights, and better health for all.

Make iRhythm your path forward. Zio, the heart monitor that changed the game.

There have been instances where individuals not associated with iRhythm have impersonated iRhythm employees pretending to be involved in the iRhythm recruiting process, or created postings for positions that do not exist. Please note that all open positions will always be shown here on the iRhythm Careers page, and all communications regarding the application, interview and hiring process will come from a @irhythmtech.com email address. Please check any communications to be sure they come directly from @irhythmtech.com email address. If you believe you have been the victim of an imposter or want to confirm that the person you are communicating with is legitimate, please contact [email protected]. Written offers of employment will be extended in a formal offer letter from an @irhythmtech.com email address ONLY.

For more information, see https://www.ftc.gov/business-guidance/blog/2023/01/taking-ploy-out-employment-scams and https://www.ic3.gov/Media/Y2020/PSA200121